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Case Study 2

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  Control Matrix – Revenue Process What Could Go Wrong(WCGW)? TheCustomerApplicationFormisreviewedbytheBUManageragainstthesupportingdocumentsandsignsontheCAF.TheCreditLimitassignedbytheBUManagerisreviewedandapproved by the Vice President. ThedetailsoftheCAFagainstthedetailsinSAPisreviewedandsignedtheCAFasevidenceofreviewbytheAccountingManager.SAPautomaticallyassignsthecustomernumberinsequence.SAP performs mandatory field checking.ThedetailsoftheCAFagainstthedetailsinSAPisreviewedandsignedtheCAFasevidenceofreviewbytheAccountingManager.C. Incomplete customer may be setup in SAP. N/A No ControlA. Invalid/ Unauthorized Sales Order may be set up in SAP. Completeness: CashCompleteness: Accounts Receivable SAPperformsautomaticassignmentonthesalesordernumber. CUSTOMER MASTER FILE MAINTENANCE SYSTEM: SAPSYSTEM: SAP A. Invalid/Unauthorize customer may be setup in SAP. Completeness: CashCompleteness: Accounts Receivable B. Inaccurate customer may be setup in SAP. Valuation: Accounts ReceivableValuation:Cash Sales Order ProcessingFS AssertionControls  SAPperformsmandatoryfieldcheckingonPOnumber,customer name, delivery date and quantity. SAP automatically computes total net price. C. Incomplete Sales Order may be set up in SAP. N/A No Control SYSTEM: SAP ThedetailsinthedeliverydocumentsismatchedwiththeactualquantitytobeloadedinthetruckordeliveryvanbytheLogistics Manager.SAPpreventscreationofdeliverydocumentwithoutreference to an order.SAPblocksthedeliveryofsalesorderifthesalesorderistagged as blocked for delivery. SAPpreventsdeliveryofexpiredbatchofmaterialsor materials that are still under quality inspection. TheWarehouseclerkwhoisincustodywillpickthegoodsinthewarehousebasedonapickinglistgeneratedwiththedelivery document. OnlytheWarehousesupervisorhasaccesstomodifyandpost delivery documents. Theguardondutywillcheckthedeliverydocumentsandqualitycertificatesignedbythequalitymanagerbeforeheallowstheshippingoftheinventoryoutsidethecompanypremises. Delivery Receipt Processing B. Inaccurate Sales Order may be set up in SAP. Valuation: Accounts ReceivableValuation:Cash A. Invalid/ Unauthorized Delivery Receipt may be processed in SAP. Existence: InventoryOccurence:  Accounts Receivable  SAPautomaticallyreducestheinventorybalanceofthematerials.SAPautomaticallypostsaccountingentriesinthegeneralledger.ThedetailsinthedeliverydocumentsismatchedwiththeactualquantitytobeloadedinthetruckordeliveryvanbytheLogistics Manager.Theguardondutywillcheckthedeliverydocumentsandqualitycertificatesignedbythequalitymanagerbeforeheallowstheshippingoftheinventoryoutsidethecompanypremises.C. Incomplete Delivery Receipt may be processed in SAP. Completeness: CashCompleteness: Accounts Receivable Theguardondutywillcheckthedeliverydocumentsandqualitycertificatesignedbythequalitymanagerbeforeheallowstheshippingoftheinventoryoutsidethecompanypremises. SYSTEM: SAP TheprintedSalesInvoicewillbereviewedandsignedbytheAccounting Manager.SAP automatically creates sales invoice daily.SL-GLreconciliationperformedbytheARAccountantisreviewed by the Accounting Manager on a monthly basis.SL-GLreconciliationperformedbytheARAccountantisreviewed by the Accounting Manager on a monthly basis.SAP automatically creates the journal entry. Sales Invoice ProcessingB. Inaccurate Sales Invoice may be processed in SAP. Valuation: CashValuation: B. Inaccurate Delivery Receipt may be processed in SAP. Valuation: Accounts ReceivableValuation:InventoryExistence: CashOccurence: Cash Clearing A. Invalid/ Unauthorized Sales Invoice may be processed in SAP.  SAPcopiesalldetailsinthedeliverydocumentsthatwerepreviouslypostedtothesalesInvoicewithoutmanualintervention.C. Incomplete Sales Invoice may be processed in SAP. Completeness: CashCompleteness: Cash Clearing SAP automatically creates sales invoice daily. SYSTEM: SAP ThedailycashcollectionreportisreviewedbytheTreasuryManager on a daily basis.Abankreconciliationisperformedforallbankaccountsatthe end of the month.  SAP automatically creates an accounting entry for cash clearing. ThedailycashcollectionreportisreviewedbytheTreasuryManager on a daily basis.Abankreconciliationisperformedforallbankaccountsatthe end of the month.Abankreconciliationisperformedforallbankaccountsatthe end of the month.ThedailycashcollectionreportisreviewedbytheTreasuryManager on a daily basis.  Cash ClearingCompleteness: CashCompleteness: Cash Clearing C. Incomplete Collections may be processed in SAP.CollectionB. Inaccurate Collections may be processed in SAP. Valuation: CashValuation: Cash ClearingExistence: CashOccurence: Cash Clearing A. Invalid/ Unauthorized Collections may be processed in SAP.
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