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Lesson 3 - Advanced Word Processing, Excel and Powerpoint

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  06/09/20191 ADVANCED WORD PROCESSING, MS EXCEL AND MS POWER POINT  WORD PROCESSING SOFTWARE Software that is designed for the entry, editing, and printing of documents. Windows Version = Microsoft Word (MS Word)  Word Processing Documents include:  Letters  Memorandums  Faxes  Mail Merges  Reports  One pageflyers  E-mail 12  06/09/20192 CREATING DOCUMENTS Know the parts of your MS Word Screen  Title Bar  Control Command  Quick Access Toolbar  Text Area/Text Insertion Point  File Tab  Ribbon  Status bar  View Buttons  Zoom Controls File TabQuick Access Tool BarTitle BarRibbonStatus BarText Area/Text Insertion PointView ButtonsZoom ControlsControl Command 34  06/09/20193 EDITING FEATURES MS Word is equipped with many features that allow a user to easily edit (modify) a document. CutCopyPasteUndoRedoInsertAlignmentFind/Replace Ctrl + N  –New Blank Document Ctrl + X  –Cut Ctrl + C  –Copy Ctrl + V  –Paste Ctrl + Z  –Undo Ctrl + Y  –Redo Ctrl + F  –Find Ctrl + A  –Select all Contents Ctrl + B  – Bold Ctrl + I  –  Italic Ctrl + U  –Underline Ctrl + L  –Left align text. Ctrl + R  –Right align text. Ctrl + E  –Center text. Ctrl + J  –Justify Ctrl + [  –Decrease font size 1 point. Ctrl + ]  –Increase font size 1 point. Ctrl + K  –Insert a Hyperlink Ctrl + Spacebar  –Reset highlighted text to the default font. Ctrl + O  –Opens the dialog box or page for selecting a file to open. Ctrl + P  –Open the print window. Ctrl + S -Save the open document. Ctrl + W  –Close SHORTCUT KEYS 56  06/09/20194 CHARACTER FORMATTING Font: A group of characters that have a similar appearance. Font Attributes: Additions that enhance your font for emphasis. Font Size: The size of characters. Bold/Boldface: A formatting option that makes selected words print darker  than normal. Italics: Characters are evenly slanted toward the right. CHARACTER FORMATTING Subscript ãSubscript: Text that has been lowered vertically. Text ãSuperscript: Text that has been raised vertically. Underline ãUnderline: A horizontal line that is placed beneath characters. Do not underline ãDo not underline for emphasis since you can do this with bold, italics, color and font size. Reserve underlining for hot links as an underline in modern computer usage implies a web link or other file link. 78
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