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R&D Call 5 - Guide for Project Plan and Program Tender - Final Version 1.0

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Guide for Project Plan and Program Tender: Research & Development Notes to “Call 5 – 2012: Research & development” Date: 27 november 2012 Reference: 2012 – PH0812 Version: 1.0 -1- Contents Page 0. Summary 3 1. Call for proposals 4 1.1 General 1.2 Summary of the procedure for project proposals 1.3 Themes of the National Innovation Program and specific focal areas 2. Project financing
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    Guide for Project Plan and Program Tender: Research & Development Notes to “Call 5  –  2012: Research & development”   Date: 27 november 2012 Reference: 2012  –  PH0812 Version: 1.0   -1- Contents Page 0. Summary  3 1. Call for proposals  4 1.1 General 1.2 Summary of the procedure for project proposals 1.3 Themes of the National Innovation Program and specific focal areas 2. Project financing  8 3. Selection procedure and pre-proposal criteria  9 4. From pre-proposal to full proposal 11   4.1 Drafting a full proposal and detailed project plan 4.2 Advice regarding grant allocation 4.2.1 Project plan requirements 4.2.2 Project budget requirements 4.2.3 Consortium description 4.3 Grant allocation decision 4.4 Implementation and accountability 5. Guidelines concerning project results and / or Intellectual Property (IP) 14 6. Explanation of the Application form 16   6.1 Standard application form 6.2 Explanation of the Application form 7. Explanation of the Project plan  17 7.1 Standard Project plan 7.2 Explanation of the Project plan 8. Explanation of Project budget and financial reports  19 8.1 Introduction 8.2 Project period 8.3 Budget breakdown 8.4 General project costs 8.5 Personnel costs - consortium partners 8.6 Other costs 8.7 Dinalog´s fee 8.8 Grant amount  –  project proceeds 8.9 Financial report 8.10 Signing 8.11 A ccountant’s report 8.12 Final grant establishment 9. Explanation of the Partner agreement  23 9.1 Standard partner agreement 9.2 Explanation of the Partner agreement 9.3 Consortium agreement between partners after allocation   -2- Annexes: 1. Template for preliminary proposal (to be used for submitting a pre- proposal) 2. Assessment criteria for preliminary proposals and / or full proposals 3. Template Subsidy Application Form (to be used for submitting a full proposal) 4. Template Project Plan (to be used for submitting a full proposal) 5. Template Project Budget (to be used for submitting a full proposal) 6 Template Partner Agreement (to be used for submitting a full proposal) 7. Template Consortium Agreement (to be used purely for inspiration for an awarded project) 8.  Accountant’s Statement model (to be enclosed when submitting a full proposal) 9. Accountant ’s Report model (to be used for an awarded project) 10. Explanation Dinalog ’s  Themes 11. Form for an SME check   -3- Summary Dinalog employs Calls for Proposals. These are open calls, which take place in two rounds per year. Calls for Proposals are publicized through the appropriate channels, such as through the Dinalog website and the website of Agentschap NL and through press releases in the media. Dinalog employs a pre-proposal phase, in which consortia submit a brief project proposal. The Executive Board of Dinalog assesses the submitted project proposals and provides applicants with non-binding advice regarding whether or not to submit a full proposal. The document before you describes the manner in which project proposals should be submitted to Dinalog:   the guidelines and basic principles with regard to financing and co-financing;   the rights and obligations of the project partners;   the guidelines with regard to intellectual property;   the procedures with regard to submissions;   the evaluation;   the allocation of the grant;   the accountability. The Executive Board can amend the details of the scheme at any time; any amendments will be published in plenty of time. The awarding of project proposals by the Executive Board of Dinalog in general takes place under the pre-condition that the underlying funding has been allocated to Dinalog by Agentschap NL. In paragraph 1.3, a description is included of the themes, specific focal areas, sectors and projects that are explicitly invited to come with proposals in de 5th Call for Proposals 2012. Next to the open call for proposals on the main themes of Dinalog, Dinalog explicitly invites project applicants to come with proposals within these specific focal areas, sectors and projects which will be treated with preference regarding reservation of available budget.
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