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2013 GLOBAL G.A.P. COMPLIANCE Version PDF

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03 GLOBAL G.A.P. COMPLIANCE Version 4.0 A Family of Innovative Growers Reliably Supplying Great Tasting Healthy Berries Every Day! A Family of Innovative Growers Reliably Supplying Great Tasting Healthy
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03 GLOBAL G.A.P. COMPLIANCE Version 4.0 A Family of Innovative Growers Reliably Supplying Great Tasting Healthy Berries Every Day! A Family of Innovative Growers Reliably Supplying Great Tasting Healthy Berries Every Day! 03 GLOBAL G.A.P. COMPLIANCE Version 4.0 Farm Name Contents 3 Table of Contents Introduction 7 Section A - Introduction... 8 Section B - The Process... 9 How Global G.A.P.... Auditing Works All Farm Base AF - Site History... and Site Management AF AF AF AF AF AF AF Site History Site History Intoduction to Risk Assessments..... Risk Assessment for... Site Risk Assessment For... New Agriculture Sites 0.. Management Plan for... Site.. - Corrective Action Plan... for New Agriculture Sites 3 AF - Record Keeping... and Self Audit 4 AF - Record Keeping and Internal... Self Inspection Global G.A.P Integrated Farm... Insurance All Farm 6 Global G.A.P Integrated Farm... Insurance Crops Base 33 Global G.A.P Integrated Farm... Insurance Fruit and Vegetables 43 AF.3 - Corrective Action for 0... Global G.A.P. Pre Audit 49 AF 3 - Workers Health,... Safety and Welfare 0 AF 3.. Risk Assessment for... Worker Health and Safety on Farm AF 3.. Risk Assessment for... Worker Health and Safety in Facility AF Written Policy for Health... and Safety 4 AF Workers Health and... Safety Training AF Hygiene Risk Assessment... 6 AF Global G.A.P. Farm... Signage Requirements 8 Wash Hands Sign AF Hygiene Training AF Supervisors Training... Food Handling Dos and Don'ts 6 Food Borne Illness Training for... Supervisors 66 AF Entrenamientopara... Supervisores Como Manejar La Comida Lo Que Se Debe Y No Se Debe Hacer 69 Entrenamiento de Enfermedades... Causadas por Productos Combestibles 7 AF Manejo De Alimentos:... Deberes Y Cuidados 7 AF 3.3. Training Records AF 3.3. Worker Identification... and Certificates 78 AF Accident and Emergency... Procedures For 79 AF 3.4. Hazard Signs AF Safety Advice for Hazardous... Substances 8 AF Requirements for First... Aid Kits 8 AF First Aid Training AF Protective Clothing/Equipment... 8 AF Workers Health, Safety... and Welfare 86 AF 4 - Subcontractors AF 4. - Subcontractor Assessment... 88 4 03 GLOBAL G.A.P. COMPLIANCE Version 4.0 AF 4. - Subcontractors and Vistor... Policy 9 AF - Waste and... Pollution Management 93 AF.. - Identification of Waste... and Pollutants 94 AF.. - Waste and Pollution... Action Plan 9 AF 6 - Environment... and Conservation 96 AF 6.. Wildlife and Conservation... Plan 97 AF 7 - Complaints AF 7. - Global G.A.P. Compliance... Complaint Form 99 AF 8 - Traceability AF 8. - Traceability/Recall Program... Procedures 0 AF 9 - Food Defense AF 9. Food Defense Risk Assessment AF 9. - Food Defense Farm Policy AF 9. Food Defense Facility... Policy 07 Visitor Log Registration AF 9. - Packing Facility Visitors... Policy 09 AF 9. - Training Visitors... 0 AF 0 - GLOBALG.A.P... Status AF - Logo Use... AF. - Logo Use Policy... 3 AF - Traceability... and Segregation 4 Crop Base - Propagation... Material Quality and Health Nursery Quality and... Health Propagation Material... Treatment and Planting Genetically Modified... Organisms Site History... and Site Management 3. Planting Date 3. Crop Rotation Soil Management Soil Mapping... 4., 4.3 Soil Compaction and... Soil Erosion 6 - Fertilizer... Use 7.. Nutrient Requirement Competent Qualified... Fertilizer Advisor 9.. Fertilizer Risk Assessment Fertilizer Application... Machinery/Hand Fertilizer Application... Record Fertilizer Storage and... Handling Quarterly Invertory... of Inorganic Stored Fertilizer Organic Fertilizer Organic Fertilizer... Risk Assessment Inorganic Fertilizer Irrigation/Fertigation Irrigation Methods Irrigation/Fertigation... Water Use Record Quality of Irrigation... Water 4 Contents 6.3. Irrigation Risk Assessment Water Policy Water Analysis Laboratory Certificate Water Correction Worksheet Supply of Irrigation/Fertigation... Water Integrated... Pest Management 7. - Technically Responsible... Chemical Policy IPM Worksheet Chemical Mode of Action Plant Protection... Products 8. Plant Protection Product... Risk Assessment Choice of Plant Protection... Products Pesticide Application... Record Pre-Harvest Internals Disposal of Surplus... Application Mix Maximum Residue... Levels Websites Risk Assessment of... MRLs Approved Strawberry... Chemicals Plant Protection Product... Residue Analysis Laboratory Certificate Action Plan for product... that exceeds MRL values Disposition of Product... Which Exceeds Maximum Residue Limits , 8.8.3, Plant Protection... Product Storage & Handling Reentry Times Procedure Empty Plant Protection... Product Containers Obsolete Plant Protection... Products Equipment Machinery Maintenance... and Calibration 80 - Machinery Calibration... and Maintenance Records 8 Machinery Calibration... Worksheet 8 - Verification of Scales... and Measuring Glassware 83 Fruits and Vegetables FV - Soil Management FV.. - Soil Fumigation Policy FV.. - Soil Fumigation Worksheet FV - Substrates... FV. - Substrates FV 3 - Pre-Harvest FV Water Quality for Plant... Protection 9 FV Application of Organic... Fertilizer 9 FV Pre-Harvest Checklist FV 4 - Harvesting FV Harvest Risk Analysis... 9 FV Policy on Employee... Hygiene and Food Safety 99 FV Actions to Reduce... Risk of Cross Contamination 00 FV Supervisors Training... Food Handling Dos and Don'ts 0 FV Food Handling Dos... and Don'ts 06 FV Harvest Equipment... Policy 07 FV Transportation... 09 6 03 GLOBAL G.A.P. COMPLIANCE Version 4.0 FV Vehicle Cleaning Log... 0 FV Storage Sanitation... Program FV 4. - Final Produce Packing... at Point of Harvest FV - Produce... Handling 3 FV.. Hygiene Risk Assessment... 4 Strawberry Photo Specifications 8 Introduction 7 Introduction Food safety at Dole Berry Company is our top priority. To achieve the highest level of overall food safety, grower responsibility, environmental stewardship and worker protection Dole growers meet and exceed the Global GAP (www.globalgap.org) standards of production. These standards include: Monitoring of Irrigation Water Microbiology: All irrigation sources for Dole are closely monitored and water tests are conducted regularly to ensure no cross contamination from water to plant. Pesticide Residue Testing: Dole fruit is tested prior to packing for pesticide residues. Any fruit which does not meet our standards is not packed and is disposed or returned to grower. Worker Hygiene & Sanitation Procedures: Every person who is hired to pick berries for Dole growers must be trained in proper hygiene. This includes procedures such as hand washing, no packing of fruit that has touched the ground, what to do in bleeding incidences, and not allowing ill workers to be in the field. Fields must be free of all trash and debris which might lead to proliferation of illness and disease that can be transferred to the crop. Product Traceability: Dole is able to trace back to the farm where and when a berry was grown in a matter of hours if not minutes, regardless of whether that berry was grown in the United States or abroad. Fast reaction time is critical in cases of food born illness and Dole has the tools to react promptly. The ultimate goal of these standards, and the procedures that support them, is to guarantee the delivery of a safe and reliable supply of great tasting berries. To ensure that we practice what we preach, our farms are audited by an independent third party. The third party auditor has no stake in the outcome of the audits. The auditor's mandate is to assess the compliance of our growers or packing facilities with the standards we have set. Through the use of third party audits we are able to increase the consumer s level of confidence in the safety of our berries and maintain our integrity. Jill Dunlop Food Safety Manager, East and L. America Dole Berry Company 8 03 GLOBAL G.A.P. COMPLIANCE Version 4.0 Section A - Introduction The reasons for adhering to Global G.A.P. standards are:. Maintain consumer confidence in food quality and safety.. Minimize detrimental impact to the environment while conserving nature and wildlife. 3. Reduce the use of agrichemicals. 4. Improve the efficiency of natural resource usage.. Ensure a responsible attitude toward worker health and safety. Growers who adopt Global G.A.P. greatly increase the level of food safety. The main difference between US-G.A.P. and Global G.A.P. is that US-G.A.P. focuses mainly on minimizing microbial contamination of produce. US-G.A.P. has eight principles all of which are concerned with preventing microbial contamination of the food supply. There are no provisions for environmental conservation or worker safety. Global G.A.P. is concerned with all aspects of food production. Global G.A.P. represents the minimum acceptable standards requested by leading retail groups in Europe and represents future trends of food safety in the U.S. Production of consumer healthy high quality berries, environmental stewardship, utilization of IPM strategies for minimization of chemical use and worker health and safety is the future of the berry industry. Dole Berry Company embraces this philosophy and continues to set standards for the industry in health and food safety programs. Introduction 9 Section B - The Process Information contained within this book should be used to bring farms into compliance with Global G.A.P standards. Dole Berry Company will provide assistance with information as necessary. If you need assistance contact Jonathan Bentley at or Jill Dunlop at Once your farm is ready for compliance with Global G.A.P. standards an internal audit will be conducted. After the internal audit is finished you will need to take corrective actions on any area that was found to be deficient. Once corrective actions are received and determined to be acceptable you will be an approved grower. Approved growers will be subject to third party audits by an independent auditing company. A portion of growers are randomly selected for these third party audits. It is necessary for all growers to fully cooperate for Dole to maintain its GlobalG.A.P. certificate. 0 03 GLOBAL G.A.P. COMPLIANCE Version 4.0 How Global G.A.P. Auditing Works Introduction All Farm Base 03 GLOBAL G.A.P. COMPLIANCE Version 4.0 AF - Site History and Site Management All Farm Base 3 AF.. - Site History It is company policy of (Farm Name) that a recording system be established for each field. This recording system will be a record of all agronomic and horticultural activities implemented in these areas. All fields will be identified to ensure practices can be related back to individual areas. Date: Signature: Title: (Insert maps in this section) 4 03 GLOBAL G.A.P. COMPLIANCE Version 4.0 AF.. - Site History (Farm Name) To Whom It May Concern: This letter is in regards to the property located at: in the county of USA, owned by: operated by:. To the best of my knowledge, there has been no previous land use that would render this property unsuitable for agriculture. Also this property has never been used for a landfill, feedlot, or for any industrial purpose that may have created biological or other toxic waste, and it has either been fallow or used for the production of food crops for the past years. ** For more than one property or legal entity, please see attached sheet(s) stating property name, location and if available years of agriculture use history. Date: Signature: Position: All Farm Base AF.. Intoduction to Risk Assessments Introduction to Risk Assessment In the GLOBALG.A.P IFA Standard a number of risk assessments are required in order to facilitate food safety, workers health and safety, and environmental protection. This guidance document provides assistance to producers. Five Steps to Risk Assessment A risk assessment is an important step in protecting the products, workers and business, as well as complying with GLOBALG.A.P requirements and the law. A risk assessment helps you to focus on those risks that really matter in the workplace the ones with the potential to cause real harm. In many instances, straightforward simple, effective, and inexpensive measures can readily control risks (e.g. ensuring spillages are cleaned up promptly so product cannot be contaminated). It is not expected that you eliminate all risks, but you are expected and required to protect your products and workers as far as is reasonably practicable. This is not the only way to do a risk assessment; there are other methods that work well, particularly for more complex risks and/or circumstances. However, we believe this method provides a straightforward approach for most producers. Workers and others have a right to be protected from harm caused by a failure to take reasonable control measures. Accidents and ill health can ruin lives and affect the business too if output is lost or you have to go to court. Producers are legally required to assess the risks in their workplace so that a plan to control the risks can be put in place. What is Risk Assessment? A risk assessment is simply a careful examination of what, in your work, could cause harm to the product, environment and/or workers, so that you can evaluate whether or not you have taken sufficient precautions or should do more to prevent harm. Don t over-complicate the process. In many enterprises, the risks are well known and the necessary control measures are easy to apply. Check that you have taken reasonable precautions to avoid contamination and/or injury. When thinking about your risk assessment, remember: a hazard is anything that may cause harm, such as chemicals, electricity, working from ladders etc.; the risk is the frequency, high or low, that somebody could be harmed by these and other hazards, together with an indication of how serious the harm could be. How to Assess the Risks in Your Enterprise Step : Identify the hazards. Step : Decide who/what might be harmed and how. Step 3: Evaluate the risks and decide on precautions. Step 4: Record the work plan/findings and implement them. Step : Review the assessment and update if necessary. Step Identify the Hazards First, you need to identify how product, environment, and/or workers could be harmed. Here are some tips to help identify the ones that matter: Walk around the workplace and look at what could reasonably be expected to cause harm (e.g. situations, equipment, products, practices, etc.). Ask the workers (if applicable) or their representatives what they think. They may have noticed things that are not immediately obvious to you. Check manufacturer s instructions or data sheets for chemicals and equipment as they can be very helpful in identifying the hazards and putting them in their true perspective. Review prior incidence and accident records as these often help to identify less obvious hazards. Remember to think about long-term hazards to health (e.g. high levels of noise or exposure to harmful substances) as well as (food) safety hazards. 6 03 GLOBAL G.A.P. COMPLIANCE Version 4.0 Step Decide Who/What Might Be Harmed and How For each hazard, you need to be clear about who or what might be harmed; this will help to identify the best way of managing the risk. Remember: Some activities have particular requirements (e.g. harvesting). Extra thought will be needed for some hazards, especially in situations where individuals (e.g. cleaners, visitors, contractors, maintenance workers, etc.) may not be in the workplace all the time. Step 3 Evaluate the Risks and Decide on Precautions Having spotted the hazards, you then have to decide what to do about them. The law requires you to do everything reasonably practicable to protect people from harm. You can work this out for yourself, but the easiest way is to compare what is being done against what is already defined as good practice. So first, look at what you are already doing, think about what controls you have in place and how the work is organized. Then compare that with the good practices and see if there s more you should be doing to bring yourself up to standard. During your evaluation process, consider the following: Can I get rid of the hazard altogether? If not, how can I manage the risks so that harm is unlikely? When managing risks, if possible, apply the principles below in the following order: Try a less risky option (e.g. switch to using a less hazardous chemical); Prevent access to the hazard (e.g. by guarding); Organize the work/tasks to reduce exposure to the hazard ; Issue personal protective equipment (e.g. clothing, footwear, goggles, etc.); Provide welfare facilities (e.g. first aid and washing facilities for removal of contamination). Improving health and safety need not cost a lot. For instance, placing a mirror on a dangerous blind corner to help prevent vehicle accidents is a low-cost precaution considering the risks. Failure to take simple precautions can cost you a lot more if an accident does happen. Involve staff (if applicable), so that you can be sure that what you propose to do will work in practice and won t introduce any new hazards. Step 4 Record the Findings and Implement Them Putting the results of the risk assessment into practice will make a difference when looking after food safety, workers health and safety, and your business. Writing down the results of the risk assessment, and sharing them with your staff, encourages you to complete the implementation. When writing down the results, keep it simple (e.g. contamination at harvest: hand-washing facilities at the field). It is not expected that the risk assessment be perfect, but it must be suitable and sufficient. You need to be able to show that: A proper check was made; You asked who or what might be affected; You dealt with all the significant hazards, The precautions are reasonable and the remaining risk is low; and You involved your staff or their representatives (where applicable) in the process. All Farm Base 7 A good plan of action often includes a mixture of different responses such as: Temporary solution until more reliable controls can be put in place; Long-term solutions to those risks most likely to cause accidents or ill health; Long-term solutions to those risks with the worst potential consequences; Arrangements for training employees on the primary risks that remain and how these risks are to be controlled; Regular checks to make sure that the control measures stay in place; Clearly defined responsibilities who will lead on what action and by when. Remember, prioritize and address the most important things first. As you complete each action, check it off your work plan. Step Review the Risk Assessment and Update if Necessary Few enterprises stay the same. Sooner or later, you will bring in new equipment, substances and/or procedures that could lead to new hazards. It makes sense, therefore, to review what you are doing on an ongoing basis. Every year, formally review where you are with respect to recognized good practices, to make sure you are still improving, or at least not sliding back. Look at your risk assessment again: Have there been any changes? Are there improvements you still need to make? Have your workers spotted problems? Have you learned anything from incidences or near misses? Make sure your risk assessment stays up to date. When you are running a business, it s all too easy to forget about reviewing your risk assessment until something has gone wrong and it s too late. Why not set a review date for this risk assessment now? Write it down and note it in your calendar as an annual event. During the year, if there is a significant change, don t wait. Check the risk assessment and, where necessary, amend it. If possible, it is best to think about the risk assessment when you re planning a change that way there is more flexibility. Source: Five Steps to Risk Assessment, Health and Safety Executive; 8 03 GLOBAL G.A.P. COMPLIANCE Version 4.0 AF.. Risk Assessment for Site Factors to consider (note: this is not an exhaustive list of factors):
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