IPAS Implementation Issues: Data and Systems Integration (244307093)

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Enthusiasm for IPAS solutions may be hindered both by technical and institutional barriers. The Data and Systems Integration Report uses qualitative data from four institutions that have recently implemented IPAS solutions to explore the complexities of deploying IPAS systems and integrating IPAS solutions into institutional practices. Key Findings Using a single set of credentials for IPAS authentication makes the tools more accessible and increases the likelihood of end-user buy-in. Considerable effort is required to prepare existing data and to generate new data with which to populate IPAS systems. The costs of real-time and two-way data exchange solutions exceed their perceived benefits at this time. Institutions tend to have IT staff with the technical skills necessary to handle a systems and data integration project. Creating diverse IPAS implementation teams that include representatives from key functional units or stakeholder groups increases the effectiveness of the implementation and garners broader campus support for the project. In addition to hard IT skills (programming, database management), highly developed soft and cognitive skills (communication, creativity, analysis) are necessary to carry out a successful IPAS implementation project.
  IPAS Implementation Issues: Data and Systems Integration EDUCAUSE CENTER FOR ANALYSIS AND RESEARCH  Contents Introduction 3Key Findings 5Case Profiles 6Systems and Data 10Costs/Benefits 14Challenges to IPAS Integration 16Integration Skills and Capabilities 24Conclusion 26Recommendations 27Methodology 28  Author  D. Christopher Brooks, Senior Research Fellow, EDUCAUSE Citation D. Christopher Brooks. IPAS Implementation Issues: Data and Systems Integration . Research report. Louisville, CO: ECAR, 2014. Available rom EDUCAUSE is a nonprofit association and the oremost community o I leaders and proessionals committed to advancing higher education. EDUCAUSE programs and services are ocused on analysis, advocacy, community building, proessional development, and knowledge creation because I plays a transormative role in higher education. EDUCAUSE supports those who lead, manage, and use inormation technology through a comprehensive range o resources and activities. For more inormation, visit © 2014 EDUCAUSE. CC by-nc-nd.  3 EDUCAUSE CENTER FOR ANALYSIS AND RESEARCH IPAS: Data and Systems Integration Introduction In an era o scarce public resources, budget cuts, demands or accountability, and calls or more measurable outcomes, institutions o higher education are renewing their emphasis on student success initiatives. Coinciding with these pressures are I inno- vations in the fields o data mining and learning analytics, resulting in the availability o entire suites o sofware solutions designed to track and improve student learning, progress, and completion rates. Institutions can now integrate previously siloed and seemingly disparate data into systems that empower students, aculty, and staff to take shared ownership o academic success. Te integrated planning and advising services (IPAS) approach to improving student success includes advising and counseling, progress tracking and degree planning, and academic early-alert systems.IPAS is “an institutional capability to create shared ownership or educational progress by providing students, aculty, and staff with holistic inormation and services that contribute to the completion o a degree or other credential.” 1  However, an institu-tion’s ability to deliver an effective IPAS solution or suite o solutions might be inhib-ited by both technical and institutional barriers. In act, over hal o the 36 institutions participating in a benchmark study indicated that IPAS effectiveness is hampered by both “a lack o coordination between different parties who support students” and “a lack o integration between different systems [and] repositories” (see figure 1). 2   0% 100%50 DisagreeAgree Different campus units involved in using technology to support IPAS services collaborate effectively.Effectiveness of IPAS services suffers from lack of integration between different systems/repositories.Effectiveness of IPAS services suffers from a lack of coordination between different parties who support students. Figure 1. Coordination and integration of IPAS services Tis research report is designed, in part, to highlight these issues by looking at how our institutions have tackled IPAS implementation issues related to data and systems integration and to the coordination o key unctional units.  4 EDUCAUSE CENTER FOR ANALYSIS AND RESEARCH IPAS: Data and Systems Integration Tis study is a qualitative analysis o responses collected at our institutions to five prompts regarding IPAS integration and implementation. Te institutions are: ã Austin Community College ã Austin Peay State University  ã Colorado State University  ã Whatcom Community CollegeTe five subject areas covered during the interviews included the ollowing: ã Te types o systems and data with which IPAS systems interact ã Te costs and benefits o different levels o IPAS integration ã Te integration challenges conronting institutions implementing IPAS solutions ã Te solutions to those and other challenges identified by the institutions and their vendors ã Te integration capabilities and skills required o successul IPAS implementa-tion teams

ECF 212

Jul 23, 2017
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