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130310726-R12-Payables-Student-Guide.pdf

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GreenChain Software Solutions Pvt Ltd Internal & Confidential Page 1 of 103 GreenChain Software Solutions Pvt Ltd Internal & Confidential Page 2 of 103 Oracle Applications Release12 Accounts Payables Fundamentals Students Manual GreenChain Software Solutions Pvt Ltd 504, Kaushik Sai Rama Residency, Lane be
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   GreenChain Software Solutions Pvt Ltd    Internal & Confidential   Page 1 of 103   GreenChain Software Solutions Pvt Ltd    Internal & Confidential   Page 2 of 103 Oracle Applications Release12  Accounts Payables Fundamentals Students Manual GreenChain Software Solutions Pvt Ltd 504, Kaushik Sai Rama Residency, Lane behind ICICI Bank Sanjeeva Reddy Nagar, Hyderabad. 040-64501455 www.greenchain.biz   GreenChain Software Solutions Pvt Ltd    Internal & Confidential   Page 3 of 103 Table of Contents 1   OVERVIEW................................................................................................................................................4   2   SUPPLIER...................................................................................................................................................5   3   INVOICES.................................................................................................................................................12   4   INVOICE BATCH....................................................................................................................................24   5   INVOICE PAYMENTS...........................................................................................................................26   5.1   Q UICK P AYMENTS .......................................................................................................................................26   6   RECURRING INVOICES.......................................................................................................................30   7   EXPENSES REPORT..............................................................................................................................33   7.1   W ITHHOLDING T AX .....................................................................................................................................37   7.2   F OREIGN C URRENCY T RANSACTIONS .........................................................................................................42   7.3   I  NTEREST I  NVOICES .....................................................................................................................................44   7.4   S UPPLIER M ERGE ........................................................................................................................................47   7.5   AP/   AR     N ETTING .........................................................................................................................................49   7.6   M ULTI O RG A CCESS C ONTROL ...................................................................................................................57   7.7   E-B USINESS T AX .........................................................................................................................................58   7.8   R  ETAINAGE .................................................................................................................................................60   7.9   I  NTRODUCTION T O S UBLEDGER A CCOUNTING ...........................................................................................65   7.10   T RANSFER TO GL........................................................................................................................................68   7.11   P ERIOD C LOSING IN P AYABLES ...................................................................................................................69   8   PAYABLES SETUP.................................................................................................................................70   8.1   D ISTRIBUTION S ETS ....................................................................................................................................70   8.2   P AYABLE O PTIONS ......................................................................................................................................72   8.3   F INANCIALS O PTIONS ..................................................................................................................................83   8.4   B ANK  ...........................................................................................................................................................87   8.5   I  NVOICE T OLERANCES .................................................................................................................................90   8.6   I  NVOICE H OLD AND R  ELEASE  N AMES ........................................................................................................91   8.7   B ANK C HARGES ..........................................................................................................................................93   8.8   A GING P ERIODS ...........................................................................................................................................94   9   MULTI – ORG (INTRODUCTION)......................................................................................................95   10   FREQUENTLY ASKED QUESTIONS..................................................................................................96   11   MULTI CHOICE QUESTIONS.............................................................................................................98     GreenChain Software Solutions Pvt Ltd    Internal & Confidential   Page 4 of 103 1 Overview This chapter describes using Oracle Payables to track suppliers, supplier invoices and supplier payments. Suppliers include vendors, contractors, and employees. Supplier invoices can include standard invoices, credit memos, invoices matched to a purchase order, prepayments and employee expenses. Supplier payments can include checks and electronic funds transfers (EFT). Oracle Payables provides the standard supplier, invoice, and payment process. In addition, Oracle Payables provides state-of-the-art payables capabilities with procurement card and electronic data interchange (EDI) functionally. Furthermore, Oracle’s web applications allow users outside of Oracle applications to enter their data. For example, a user may enter an expense report through a web browser using Oracle’s Self Service applications. Oracle Payables is fully integrated with Oracle GL. The GL Set of Books defines the accounting environment. In addition, all Oracle Payables financial transactions create journal entries to Oracle GL with full audit trail capabilities regardless of the summarization level. Online inquiry includes drill-down from the Oracle GL journal entry to the Oracle Payables invoice distribution with full T-accounts and journal entry transaction distribution display capabilities. Oracle Payables is fully integrated with Oracle Human Resources and Oracle Projects. If the employee expense report processing occurs in Oracle Projects or Oracle Payables, the employee information is shares with Oracle Human Resources. The employee information such as the default expense account may be defined. Oracle Payables is fully integrated with Oracle Purchasing. All supplier, purchase order, and receipt data are shared between Oracle Purchasing and Oracle Payables. Typically, to ensure an organization is not changed more than the agreed-to-business terms and conditions, a purchase order (and / or receipt) is matched with the supplier invoice. Oracle Payables is fully integrated with oracle Fixed Assets. All supplier invoices to an asset account are forwarded o oracle Fixed Assets for processing into capital assets. In addition, an invoice to an expense distribution may also be marked and forwarded. A full audit trail from the capital asset back to the srcinal invoice is provided. The typical Oracle Payables business process flow is setup, suppliers, invoices and payments, inquiry and reporting and period-end processing.   The Oracles Payables business flow is setup, supplier entry, invoice entry, payments or disbursements generation, inquiry and reporting and period-end processing. Each organization must define its specific operating environment. First, the Oracle Payables environment must be defined. Suppliers must be defined before an invoice may be entered. Likewise, an invoice must be entered and approved before a payment may be created or entered. Both transactions create journal entries to Oracle GL.

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Jul 23, 2017
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