Slides

238162130 fi-material-user-document-modified

Description
1. SAP Financial User Guide 2. S A P F i n a n c i a l U s e r G u i d e Page 2 Contents 1.…
Categories
Published
of 119
All materials on our website are shared by users. If you have any questions about copyright issues, please report us to resolve them. We are always happy to assist you.
Related Documents
Share
Transcript
  • 1. SAP Financial User Guide
  • 2. S A P F i n a n c i a l U s e r G u i d e Page 2 Contents 1. Navigation.............................................................................................................................................. 5 1.1 Change passwords ............................................................................................................................... 6 1.2 Favourites list and role-based user menu ..................................................................................... 7 1.3 To add Transaction to your favourite list ...................................................................................... 8 1.4 Open Multiple Sessions: ................................................................................................................ 8 1.5 SAP Help Features ......................................................................................................................... 9 1.6 Icons & buttons in the SAP .......................................................................................................... 11 2. Overview .............................................................................................................................................. 12 3. Important organizational units in Financials ....................................................................................... 13 4. General Ledger Accounts..................................................................................................................... 13 4.1 Create G/L account ...................................................................................................................... 13 4.1.1 Define G/L account centrally ...................................................................................................... 15 4.2 Posting G/L document ................................................................................................................. 19 4.3 Park G/L document ...................................................................................................................... 22 4.4 Change any Financial (FI) document ........................................................................................... 23 4.5 Display document: ....................................................................................................................... 28 4.6 Reverse G/L document: ............................................................................................................... 29 4.7 G/L Reports .................................................................................................................................. 30 4.7.1 Display Balances (New) ....................................................................................................... 30 4.7.2 Display/Change Items (New) ............................................................................................... 31 5. Account payable .................................................................................................................................. 35 5.1 Vendor Master Records in FI ....................................................................................................... 35 5.1.1 Create vendor: ..................................................................................................................... 36 5.1.2 Change vendor: ................................................................................................................... 40 5.1.3 Display vendor ..................................................................................................................... 40 5.2 Vendor invoice ............................................................................................................................. 41 5.3 Post parked invoice ..................................................................................................................... 45 5.4 Delete parked invoice .................................................................................................................. 46 5.5 Vendor credit memo ................................................................................................................... 48 5.6 Post park vendor credit memo .................................................................................................... 50
  • 3. S A P F i n a n c i a l U s e r G u i d e Page 3 5.7 Vendor Down Payment request: ................................................................................................. 50 5.8 Vendor down payment ................................................................................................................ 52 5.9 Down payment clearing .............................................................................................................. 54 5.10 Vendor payment .......................................................................................................................... 55 5.11 Vendor payment (post +print) ..................................................................................................... 59 5.14 Vendor reports: ........................................................................................................................... 63 5.14.1 Display Vendor Balance - FK10N ......................................................................................... 63 5.14.2 Display vendor line item ...................................................................................................... 65 6. Account Receivable ............................................................................................................................. 68 6.1 Create customer master data ...................................................................................................... 68 6.2 Change customer ......................................................................................................................... 71 6.3 Display customer ......................................................................................................................... 72 6.4 Posting customer invoice ............................................................................................................ 72 6.5 Park customer invoice ................................................................................................................. 74 6.6 Post parked document ................................................................................................................ 75 6.7 Post credit memo ........................................................................................................................ 77 6.8 Park credit memo ........................................................................................................................ 77 6.9 Enter and post down payment from customer ........................................................................... 77 6.10 Enter Post customer payment ..................................................................................................... 80 6.11 Account receivable reports ......................................................................................................... 86 6.11.1 Display Balances ....................................................................................................................... 86 6.11.2 Display customer line item ....................................................................................................... 88 7. Asset Accounting ................................................................................................................................. 90 7.1 Asset master record .................................................................................................................... 90 7.1.1 Create Asset ......................................................................................................................... 90 7.1.2 Change asset ........................................................................................................................ 95 7.1.3 Display asset ........................................................................................................................ 95 7.1.4 Block Fixed Asset ................................................................................................................. 95 7.2 Assets under Construction .......................................................................................................... 97 7.3 Asset transactions ....................................................................................................................... 98 7.3.1 Asset acquisition ...................................................................................................................... 98
  • 4. S A P F i n a n c i a l U s e r G u i d e Page 4 7.4 Run depreciation ....................................................................................................................... 103 7.4.1 Check Background Job Test Output ................................................................................... 105 7.5 Retirement transaction with Customer ......................................................................................... 106 7.6 Asset Retirement by Scrapping ................................................................................................. 110 7.7 Asset report (Asset Explorer)..................................................................................................... 113 8. Bank Accounting ................................................................................................................................ 115 8.1 Create bank key ......................................................................................................................... 115 8.2 Define house bank: .................................................................................................................... 117 8.3 cash journal ............................................................................................................................... 118
  • 5. S A P F i n a n c i a l U s e r G u i d e Page 5 1. Navigation To Log on to the SAP system, double click on the SAP Logon shortcut on your desktop. By pressing the Lon on button the following screen appears
  • 6. S A P F i n a n c i a l U s e r G u i d e Page 6 In this screen, you enter the client number, user name & the password. Before you log on the first time, your system administrator will give you an initial password. During the logon process, the system will ask you to create a new password, one that you alone will know. Use your own password whenever you log on. These procedures may differ somewhat at your company. For more information, contact your system administrator. 1.1 Change passwords Enter your user and the password then click to change the password. The following form appears Enter your new password & then press
  • 7. S A P F i n a n c i a l U s e r G u i d e Page 7 1.2 Favourites list and role-based user menu In SAP Easy Access, you can create a Favorites list containing the following:  Transactions  Files  Web addresses
  • 8. S A P F i n a n c i a l U s e r G u i d e Page 8 1.3 To add Transaction to your favourite list 1- Select the required transaction. 2- Right click on the transaction. 3- Choose “Add to favourite”. 1.4 Open Multiple Sessions: You can open a session at any time. When doing this, you do not lose any data from the open sessions. You can create up to six sessions. Each session is independent of the others. For example, closing the first session does not cause the other sessions to close.
  • 9. S A P F i n a n c i a l U s e r G u i d e Page 9 1.5 SAP Help Features Use F1 for help on fields, menus, functions and messages. F1 help also provides technical information on the relevant field, including, for example, the parameter ID, which you can use to assign values to the field. Example: We want to create new customer. But we don’t know what “customer” field means. .
  • 10. S A P F i n a n c i a l U s e r G u i d e Page 10 Use F4 for searching on what values you can enter. You can also access F4 help for a selected field using the button “” immediately to the right of that field.
  • 11. S A P F i n a n c i a l U s e r G u i d e Page 11 1.6 Icons & buttons in the SAP Icons/buttons Meaning save Back Exit cancel Find (in the system) execute Search (for values for this field only) Display/change display change Create new Create with template.
  • 12. S A P F i n a n c i a l U s e r G u i d e Page 12 2. Overview The client is the highest level in the mySAP ERP system hierarchy. Specifications or data that is valid for all organizational units in mySAP ERP applications (such as exchange rates, for example) are entered at the client level. This eliminates the need to enter this information more than once. Each client is an independent unit with separate master records and a complete set of tables and data. Users must enter a client key and have a user master record in the client in order to log on to the system.
  • 13. S A P F i n a n c i a l U s e r G u i d e Page 13 3. Important organizational units in Financials  Company Code (for external purposes) A company code represents an independent balancing/legal accounting entity. An example would be a company with independent accounts within a corporate group. Financial statements required by law can be created at company code level. Therefore, a company code is the minimum structure necessary in mySAP ERP Financials.  Business Area (for internal purposes) Business areas represent separate areas of operation within an organization and can be used across company codes.  Profit center: The profit center invoice evaluates the success of individual Independent areas within a company. These areas are responsible for costs and revenue. Company: Companies are used as a basis for the consolidation functions for Financial accounting in the SAP system. A company can contain one or more Company codes. 4. General Ledger Accounts General ledger (G/L): is an account which is used to record the financial entries of a company. Such as expense, revenue account. Reconciliation accounts: connect subsidiary ledgers with the general ledger in real time. This means that a posting to a subsidiary ledger posts to the corresponding reconciliation account in the general ledger at the same time. 4.1 Create G/L account G/L creates on 2 segments  Chart of account segment  Company code segment The chart of accounts segment: contains basic information about the accounts. It contains:  Account number  Name of the account (as short and as long text)
  • 14. S A P F i n a n c i a l U s e r G u i d e Page 14  Control fields (see the following graphics)  Consolidation fields You can translate the chart of accounts into other languages in order to be able to display the account name in the appropriate logon language when displaying master data and when posting. If the chart of accounts has not been translated into the appropriate logon language, the account name appears in the maintenance language. Texts with different information can be assigned to each chart of accounts segment. The information entered in the chart of account segment for a G/L account applies to all company codes. You only enter this information once. Whenever you enter information for a company code for an account number, the information from the chart of accounts segment is accessed automatically, so you do not have to enter it again. Transaction code for defining G/L in the chart of account segment: SAP menu Accounting-> financial accounting->General Ledger->Master data->G/L accounts-> individual processing-> chart of account Transaction code FSSO To use one of the accounts from the assigned chart of accounts in your company code, you must create a company code segment for the account. This company code segment is added to the chart of accounts segment, and together they form the account The company code segment contains information that refers exclusively to the Company code concerned. This information controls the entry of accounting documents and the management of accounting data. The company code segment for the same G/L account can be different depending on the requirements of the company code. For example, you set the .Tax Category. Indicator for a specific company code to include taxes when expense accounts are used. For other company codes, you might not set the indicator. You define the information that is relevant to each company code:  Currency  Taxes  Reconciliation account  Line item display
  • 15. S A P F i n a n c i a l U s e r G u i d e Page 15  Sort key  Field status group  House bank  Interest calculation information Transaction code for defining G/L in the company code segment: SAP menu Accounting-> financial accounting->General Ledger->Master data->G/L accounts-> individual processing-> company code Transaction code FSP0 4.1.1 Define G/L account centrally Define G/L account centrally means that we define the chart of account & company code segment in the same transaction code. SAP menu Accounting-> financial accounting->General Ledger->Master data->G/L accounts-> individual processing-> Centrally Transaction code FS00 There are 2 ways to create a (G/L) account:  Choose the Create with template icon to create a new GL account with reference to an existing GL account. In this case, most of the fields are copied over from the reference GL account.  Choose the Create icon to create a new account from scratch. Create with temple:
  • 16. S A P F i n a n c i a l U s e r G u i d e Page 16  Write the G/L which you want to take copy from it & the company code which has this G/L then press enter. Gl account Company code
  • 17. S A P F i n a n c i a l U s e r G u i d e Page 17 Field Name Description Type/description Tab Account Group Select the account group of this G/L account The account group is a classification of the G/L account based on the G/L account natural. (assets, liability, expenses, revenue) P&L statement acct is this account related to the profit & loses document. Balance sheet account is this account related to the balance sheet document Short Text Text to identify this account Long text Text to identify this account Account group
  • 18. S A P F i n a n c i a l U s e r G u i d e Page 18 The Control data Tab Account currency Enter the currency which you will post with in this G/L account. If you enter the local currency of the company code, then you can post with any other currency, But if you entered any foreign currency then you can’t post with any currency except it. Check box "only balances in the local currency" It used with the local currency only & it means that you can't post with any currency except the local only. Tax category Define if this G/L account required taxes in the posting or not and what is the kind of this taxes, input or output or al l‘ *’ If GL is relevant for all tax types ‘-‘ If GL is relevant for Only Input Tax ‘+ ‘ If GL is relevant for only Output Tax also you can specify a tax code (ex: I0 zer0 % input tax) Recon. account for acct type This field is used if this G/L account is a reconciliation account for vendor/customer/asset. Line item display Whether you want to display the line item in the balance details when you make any transaction on this G/L account or not. If not you will get the total only. Sort key How do you want the document belong to this G/L account sort by. Example : 001 - Posting Date Create/ Bank/Interest Tab The Field status group Is a classification. Determine the fields that will appear to the
  • We Need Your Support
    Thank you for visiting our website and your interest in our free products and services. We are nonprofit website to share and download documents. To the running of this website, we need your help to support us.

    Thanks to everyone for your continued support.

    No, Thanks