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   93 Lesson 7: Advanced Inventory in Tally.ERP 9 7.1 Order Processing Order Processing refers to placing orders with suppliers for purchasing from them or receiving orders from customers for the purpose of selling.In Tally.ERP 9, Order Processing is linked to Inventories. Using Order processing you can:  Track the order position of a stock item;  Know whether the goods ordered have arrived or not;  Know whether the orders have been delivered on time and thNational Traderse reasons for the delay if any. In this lesson, you will learn the method of recording and linking purchase orders to purchase invoice and sales orders to sales invoices. You will also learn how to display outstanding orders and the effect of orders on stocks. Lesson Objectives On completion of this lesson, you will be able to  Record orders placed/received  Make a reorder analysis of inventory  Create and maintain batch wise details, bill of materials and price lists  Display reports on various stock valuation methods and inventory age-ing analysis  Record zero valued entries  Record transactions using different actual and billed quantities www.accountsarabia.comwww.facebook.com/accountsarabiacall Us:0530055606   Advanced Inventory in Tally.ERP 9 94 Setup :  Ensure that you are at the Gateway of Tally of National Traders . In the F11: Features (Inven-tory Features) , activate the following features:  Allow Purchase Order Processing.  Allow Sales Order Processing.  Use Tracking Numbers (Delivery / Receipt Notes) 7.1.1 Purchase Order Processing Raise a Purchase Order on 15-12-2009 on Navketan Bricks (vide Order No. 1) for 5,000 pcs of Bricks @ Rs.3 /brick. (Godown - Warehouse). The due date is 26-12-2009 and addtional Freight charges @ 3% is applicable. Setup:  Create a Supplier - Navketan Bricks  Under Sundry Creditors  with Maintain Balances bill-by-bill set to  Yes.  Create a Stock Item - Bricks  under Building Materials  Stock Group, and select Not Applicable  for the Stock category and specify the unit of measure as Pcs  (If not listed cre-ate using Alt+C ).  Press F12: Purchase Order Configuration and ensure that:  Accept Supplementary Details  is set to No .    Complete Accounting Allocations in Order/Delivery Note is set to  Yes .  Use Common Ledger for Item allocation  is set to No . Step 1: Create Purchase Order  Go to Gateway of Tally > Inventory Vouchers > F4: Purc. Order  .   1. Date : 15-12-09 . 2. Party's A/c Name :  Navketan Bricks  3. Order No :  1  This particular Order No. field is an additional field to record the order number if different from the voucher number.4. Name of the item :  Bricks . Press Enter and the  Item allocation sub-screen appears.  Due on :  26-12-09 (It is the due date for the delivery of the item. This will enable the moni-toring of outstanding deliveries. The order can be split for delivery on different dates).  Location :  Warehouse . (Only when the multiple location feature is active, this field is required to be given, else it does not appear.)  Orders do not affect financial records nor do they update inventories.  In this section, set the Tracking Numbers  to Not Applicable .   Advanced Inventory in Tally.ERP 9  95    Quantity, Rate and Amount  - 5,000 Pcs @ 3 per Pcs (The amount is calculated automat-ically but is modifiable to enable rounding off)The completed Stock Item Allocation  sub-screen appears as shown below :  Figure 7.1 Item Allocation for Bricks 5.Press Enter until   you reach the Accounting Details screen.   Allocate the amount to Purchases  ledger and return to the Purchase Order   screen.  Press Enter   on the blank field to take the cursor to the tax/ expense field.6.Select Freight Charges  at 3%  on the item value. 7. Narration : Optional. 7.1.2 Altering a Purchase Order  To Alter a Purchase Order,Go to Gateway of Tally > Display > Day Book > F4: Chg Vch  and select Purchase Orders  or Go to Gateway of Tally > Display > Inventory Books > Purchase Order Book .   Advanced Inventory in Tally.ERP 9 96 7.1.3 Sales Order Processing Enter a Sales Order on 16-12-2009 on WinLab Technologies (vide Order No. WT/5) for 4,000  pcs (godown - Warehouse) of Bricks @ Rs. 5 /brick. The due date is 27-12-2009 and tax @ 17.5% is applicable. Step1: Create Sales Order  Go to Gateway of Tally > Inventory Vouchers > F5: Sales Order  .1. Date :  16-12-09 . 2.Party's A/c Name: WinLab Technologies 3. Order No : Enter WT/5  - The voucher number is automatically displayed here but you are allowed to change it, because this particular Order No. field is for the customer's order number which is most likely to be different from the voucher number.4. Name of the item :  Bricks . Press Enter and the  Item allocation sub-screen appears.  Due on :  27-12-09 . The due date for delivery of the item. This will enable monitoring of out-standing deliveries. The order can be split for delivery on different dates.  Location :  Warehouse .  Quantity ,  Rate  and Amount  – 4000 Pcs @ 5 per Pc  allocate to Sales Account  (create it if not present)5.Press Enter   on the blank field to take the cursor to the tax/ expense field.6.Select  Tax @ 17.5%  (Create it under Duties & taxes  to be charged on the total sales).7.Type the narration as Sales Order entry as on 16th December 2009 .The completed Sales Order appears as shown below :
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