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  Debrief of SR917 Overall................................................1Executive summary.......................1 Things we tried that worked.....1 Things we tried that did not work (as well)...............................2Other........................................2Recruiting......................................3recourse communication.............3!ta re#aration............................3!$%&........................................3!$%1........................................'!$%2........................................!$%3........................................Overall......................................eekend One.....................................$ay *ero........................................$ay One........................................+,heck in- Orientation...............+O#ening /ilwell........................+0isionTicket.............................+,...........................................+ Troo# %eeting...........................+,am#re...................................+!ta %eeting agenda items....+$ay Two.........................................+/ilwell......................................45nclusiveness............................4!tages......................................4 Troo# %eeting...........................4Evening /ames........................46lag Retirement........................4!ta %eeting agenda items....7$ay Three......................................7,...........................................7eekend Two......................................7 To $o 8or weekend two..................7$ay 6our........................................7$ay 6ive.........................................9orshi#....................................9atrol ro:ects...........................9,onservation ro:ect................9!el8 ;ssessments......................9Rededication............................9!ta %eeting<Ticket ,ounselor9$ay !ix........................................1&O#ening /ilwell......................1&egacy....................................1&!ummary................................1&= >and?ook and  >and?ook.......1& !R914 de?rie8@ovem?er 9- 2&1'  @otes...........................................1&,hanges......................................1&5nserts (a8ter rst #rinting)..........1&ost ,ourse rocess..........................11 Overall Executive summary Things we tried that worked  Online registration. (need to add reAuired elds) The Wood Badge Handbook.  ;lmost all handouts were eliminated. ;lmost all lastBminute #rintingco#ying was eliminated. ; real legacydocument.; =udget with actual incomeex#ense tracking.;ssigning someone to ?e in charge o8 8unC !ong?ook- cheers- etc.!ta ticket training.egacy D5ts in all o8 usF #hotos were o8 our   !coutsG not unknown 8aces.5ncluding a wide array o8 #revious sta ers (including ,$s) in #re##ing our sta .Rehearsals o8 talks outside o8 !$%s 8or nonBT/s.5mmediate start (and constant #ressure on) recruiting O6!- #u?licity- recruiting sta .,atholic mass.Hee#ing T/s with their legacy #atrol.>aving the ! in charge o8 making Dcourse connectionsF at the ?eginning and end o8 every #resentations. The ! :o? is overseeingthe transitions ?etween elements and making sure they stick together. Every   #iece o8 in8ormation that the sta needed was availa?le electronically- ho#e8ully in multi#le #laces ,$- on the we?- e%ail.,ontinue e did @OT have the !cri?es #roduce a #icture ,$. hotos were to ?e on the we? 8or individual download. Things we tried that did not work (as well) Every sta mem?er must ?e at every !$% and start #re#aring now. Every T/ needs to ?e at every T/ meeting.;dding narration to the 6irst ,.Extending Dthe matrixF to include when/how  stu would ?e moved 8rom storage to where it would ?e used- and ?ack.rinting is too ex#ensive. e would have gone way   over ?udget without =ennies #rinter.atches- hats- shirts still involve too much lastBminute terror. Revisions-redos- arrival on the day ?e8ore they are needed<yikesC!R914 de?rie8@ovem?er 9- 2&1'  ;l was going to try to do a ,ouncil !tri# (redesignI) that was to ?e given out to recruiters and registered O6! before  the course. @ever ha##ened. There were multi#le (con8using) co#ies o8 electronic in8ormation Joating around on the Texas $0$- on ;ls ,$- on the we?- K 8rom #revious courses.hotos on the we? could have ?een #osted in a more timely manner- and an easier download manner. Gilwell Gazette ,ontinue the addition to the Gilwell Gazette  that each  ?e included with a ?rie8 ?iogra#hy<great way to ?uild connections ?etween O6!and 8or sta to consider O6! 8or 8uture staLng.,hangeI sto# trying to get everything crammed into the /ilwell /aMette at once. 5 8elt ?ad that our scri?es had to literally #ull all nighters to get things done. u?lish one se#arate weekend schedulein a Neekend /ilwell /aMetteN 8or the #ur#ose o8 getting schedules ?y day and general in8ormation out to O6!. 5n con:unction with this change- the deadline 8or #atrols to su?mit in8o could remain the same in getting in8o to scri?es- ?ut u?lish  rint $istri?ution at lunch time. This would allow + hours in the am to incor#orate #atrol s#ecic in8o- which is what we are always waiting on.!tart ost times that trading #ost will ?e o#en each morning in /aMette. Other  ,ontinue have a #osterBsiMe co#y o8 the daily schedule on dis#lay in the sta room. ;nd in /ilwell >all.!tart ;!%B needs to #re#are an agenda to ?e covered 8or each evening sta meeting. 5nvolve the ;!%s- 6%- !cri?e in this #lanning.!tart have a list o8 what will ?e in the T/ ?ox 8or each morning.,onsider generator ?acku# 8or kitchen. (Talk to >ankins) =ecause there may ?e a health de#t reAuirement that i8 wed lost #ower 8or more than PPP hours- the 8ood would have ?een reAuired to ?e discarded and we may have to send 8olks home.!to#I ong socks are not availa?le at !coutstu .orgG so what will sta wear with shortsI!tart the Hudu ?lower should ?e a small #erson with ex#erience with smallBmouth#iece musical instruments.!tart ,all O6! attention ?ack to own 2& Auestions more o8ten!tart Review and standardiMe T/ note?ooksB?y now- are very di erent in content. !tarting 8rom common #oint- taking ?est o8 current elements will hel# 8uture T/s and ;!%BT/s!R914 de?rie8@ovem?er 9- 2&1'  !tart ;s new cool elements are considered- decide i8 needed- how im#act %s- and ask whether moving away 8rom core message. 5 #ersonally loved all the elements added- ?ut it caused con8usion- extra work and stress 8or the %s and lead to miscommunication ?etween sta . (%ake sure all know o8 changes),ontinue >aving ,s :ust outside door o8 dining halls rather than s#ending time on walking. ;lso hel#s when meals at same time. illneed extra ta?les. Recruiting ,ontinue Online registration with reAuired elds!tart =ennie recommends reAuiring #hoto #ermission 8orms in order to#ut O6! #hotos online. %ore in8o needed.!to#I recruiting a rstByear cu? leader with no other !couting ex#erience. 5s there a #oint where ood =adge is Dtoo earlyFI in a !couters careerI Precourse communication !tart medical 8orms remain a #ro?lem. Ex#ired dates- #eo#le who did not think they were reAuired<the message to O6! need to ?e claried. !ome claimed that they had turned in medical 8orms and were mi ed when they had to #roduce another at check in.,ontinue all #recourse communication (documents) was on the we?.,ontinue use e%ail (?ut not everyone uses it<so ?e care8ul). >ow to get around :unkBmail and s#am ltersIIItiming !ome 8elt that #recourse communication was way too early (months and months and so it was 8orgotten) and others that it was (literally) the day ?e8ore leaving 8or cam# (IC).!tart ,onsider a monthly e%ailI Sta Preparation Scheduling ,ontinue Early and 8reAuent emails and reminders,ontinue Early and 8reAuent #ractice talks and walkthroughs,ontinue >igh ex#ectations o8 sta  ,ontinue %aking sure T/s know to make material there own rather than working 8rom scri#t.,ontinue >igh s#irits and team e ort,ontinue Excellent #lanning and im#lementation,ontinue 6reAuent songs and cheers. as not sure a?out this at rst- ?ut worked great and could have used a cou#le more weekend 2. >ave #atrols lead more on weekend 2.,ontinue %iniBsong ?ook. Only include songs etc actually #lan to singuse. Qse 2 sta#les.!R914 de?rie8@ovem?er 9- 2&1'

614

Jul 23, 2017
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