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COUNTY OF PLUMAS REQUEST FOR BIDS FOR SERVICE VEHICLES

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SOLICITATION FOR REQUEST FOR BIDS Sealed bids will be received at the Plumas County Mental Health, 270 County Hospital Road, Suite 109, Quincy, California 95971, until 5:00 p.m., on June 3, 2015 for the
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SOLICITATION FOR REQUEST FOR BIDS Sealed bids will be received at the Plumas County Mental Health, 270 County Hospital Road, Suite 109, Quincy, California 95971, until 5:00 p.m., on June 3, 2015 for the purchase of: Two (2) all-wheel drive minivans with 2 partitions each Six (6) small to mid-size SUVs with AWD or 4WD Attached are the specifications for these service vehicles. Opening of the sealed bids will take place on June 4, 2015 at 8:00 a.m., at the Plumas County Mental Health, 270 County Hospital Road, Suite 109, Quincy, California The Plumas County Mental Health reserves the right to reject any and all bids. Page 1 of 8 Solicitation Issuance Date: May 15, 2015 Project Description: Acquisition of two (2) all-wheel drive minivans with 2 partitions each Bid Due Date and Time: June 3, 2015 at 5:00 PM Bid Due Location: Plumas County Mental Health, 270 County Hospital Road, Suite 109, Quincy, California Bid Submittal Contents: County of Plumas Bid Form (attached) and vehicle specification information. Contract Award Date: June 5, 2015 Vehicle Delivery Deadline: June 19, 2015 (anticipated) Vehicle Delivery Location: Plumas County Mental Health, 270 County Hospital Road, Suite 109, Quincy, California Solicitation Issuance Date: May 15, 2015 Project Description: Acquisition of six (6) small to mid-size SUVs with AWD or 4WD Bid Due Date and Time: June 3, 2015 at 5:00 PM Bid Due Location: Plumas County Mental Health, 270 County Hospital Road, Suite 109, Quincy, California Bid Submittal Contents: County of Plumas Bid Form (attached) and vehicle specification information. Contract Award Date: June 5, 2015 Vehicle Delivery Deadline: June 19, 2015 Vehicle Delivery Location: Plumas County Mental Health, 270 County Hospital Road, Suite 109, Quincy, California Page 2 of 8 SOLICITATION INSTRUCTIONS 1. PROJECT SUMMARY Contractor shall provide and deliver the vehicle(s) specified hereunder to the Plumas County Mental Health at 270 County Hospital Road, Suite 109, Quincy, California Contract award will be based on the specifics listed below. 2. PRE-RFB SUBMITTAL ACTIVITIES Plumas County Mental Health is issuing this Request for Bids (RFB) for Service Vehicles to acquire two minivans (PCMH01) and six SUVs (PCMH02). This document provides direction on preparing proposals and describes the review and contract award process. Service Vehicles requirements are contained in the Common Specifications & Features Section. 3. SERVICE VEHICLE DESCRIPTIONS The service vehicles provided under this project include the following: Bid Number: PCMH01 Two (2) all-wheel drive minivans with 2 partitions each Bid Number: PCMH02 Six (6) small to mid-size SUVs with AWD or 4WD 4. COMMON SPECIFICATIONS & FEATURES All service vehicles shall meet or have the following specifications or features: New or late model with less than 35,000 miles Capable of using regular unleaded Automatic transmission Air Conditioning Power windows/door locks/mirrors Antilock Brakes/Traction control Power steering Cruise control Power brakes Rear window defroster Four (4) passenger doors AM/FM stereo radio Page 3 of 8 5. RFB PREPARATION AND SUBMITTAL PCMH will accept sealed bids through June 3, 2015 at 5:00 p.m. Bids may either be delivered in person or via US mail to the following address: ATTN: Rhonda Reames, Plumas County Mental Health, 270 County Hospital Road, Suite 109, Quincy, California One original and one copy of the required bid documents shall be submitted in a nontransparent, sealed envelope plainly marked on the exterior with PCMH Vehicle Price Quote. 2. Price quotations for in-stock vehicles must include the year, make and model of the vehicle, and if the vehicle is used, must indicate the mileage on the odometer at the time the price is quoted. PCMH assumes that quotations are for in-stock vehicles subject to delivery upon execution of the purchase, unless otherwise stated in the bid. 3. The form each quotation should take at a minimum is the full cash price of the vehicle quoted, sales and or luxury taxes included, any associated fees and the cash total alongside product information (i.e. facts, specifications, features, and warranty). Each proposal must contain an original signature of a person authorized to act as an agent of the offering party. 4. It is PCMH s intent to review bid documents by the close of business on June 3, It is expected therefore that any successful bidder(s) would be notified by June 5, The projected time period for delivery of selected vehicles is by June 19, PCMH reserves the right to reject all price quotations submitted without cause. PCMH also reserves the right to select from the vehicles quoted, those that best fit PCMH s needs as determined by a combination of price, relative vehicle quality and any other considerations of its own choosing. PCMH reserves the right to waive any informalities in any bid and to accept the bid that appears to be in the best interest of the PCMH. 7. Bids may be submitted for just one of the vehicles. 6. DELIVERY: Delivery of the vehicle(s) to the PCMH shall be in accordance with the following provisions: 1. Prior to delivery, the vehicle shall be completely inspected and serviced by the delivering dealer and/or the manufacture s standard pre-delivery checklist shall be completed and signed by a representative of the organization performing the inspection service and delivered with the vehicle. 2. The following documents shall be delivered to Plumas County Mental Health with the vehicle: a. Report of Sale Page 4 of 8 b. Completed and signed pre-delivery service checklist c. Line Set Ticket or Window sticker with all options. d. Warranty Statements indicating the details of all covered components. 7. LIMITATION OF SPECIFICATIONS These specifications do not include a full and complete description of all required dimensions, materials, services, or processes required to fulfill the project. Technical specifications are provided only for those parameters that PCMH considers key to achieving the overall goals and objectives of the project. 8. EQUIPMENT & MATERIALS The service vehicles shall be composed solely of new parts, materials, components, or subsystems. All materials used in the construction of the vehicles and all their parts shall, where applicable, conform in all respects to American Society of Testing Materials or similar applicable association standards. 9. TESTING & SAFETY REQUIREMENTS The service vehicles shall comply with all applicable federal, state, and local laws and regulations in effect at the time of vehicle manufacture. These agencies and standards may include, but are not limited to, the Federal Motor Vehicle Safety Standards, the California Vehicle Code, the U.S. Environmental Protection Agency, and the California Air Resources Board. 10. LICENSING & REGISTRATION The vehicles shall be registered as California exempt vehicles. Contractor shall prepare and file all necessary registration, licensing and title paperwork for operation of the vehicles in the County of Plumas, State of California. The full cost thereof shall have been included in the Contractor s bid price and shall not be reimbursed separately. 11. BID PROTESTS: Any directly affected party who is aggrieved in connection with the solicitation or award of a purchase order or contract issued through a formal sealed bid procedure may protest the procurement action taken. Such protests must be filed in writing with: Page 5 of 8 County of Plumas Purchasing Agent/CAO 520 Main Street, Room 309 Quincy, CA Protests must be filed in writing within five (5) working days from the time of the occurrence generating the protest. Protests received after this time will not be considered. Any protest shall include the following information: 1. The date and action taken resulting in a protest, and 2. Identify the material issue, including a detailed explanation of the basis for the protest, and the remedy sought. Specification related protests must be fully supported by technical data test results, or other pertinent information, that the substitute offered is equal to or better than the specification requirement. Page 6 of 8 County of Plumas Bid Form This bid is based on specifications for Bid Number: Vehicle (circle one): New Used Vehicle Mileage: Year, Make and Model of Vehicle: Total Bid Price: $ Documentary Fee: $ State Sales Tax (7.50%): $ TOTAL BID COST FOB Quincy $ I hereby certify that the above price does not contain any Federal Tax and that the vehicle to be furnished conforms to the specifications with the following exceptions: Firm Name: Address: City: Zip Code: Authorized Representative Name: Title: Telephone: Signature: Address: Date: Please include business card. Page 7 of 8 Page 8 of 8

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Jul 23, 2017
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