Enterprise system

this document describes the enterprise application in business
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  What are the main factors organizations should understand when implementing an enterprise application? Explain each factor. Enterprise application is an integrated system used by businesses to combine, organize and maintain the data necessary for operations. Enterprise software systems merge each of the company’s key departments into one software system. For many companies, the Enterprise software is the heart of their operations and the backbone of the organization. In another word An Enterprise Application Software (EAS) is a large-scale, integrated, cross-functional, and data-centric software package that provides service to a whole organization rather than a single department or group in it. Enterprise Application Systems (EAS) provides application development, security and scheduling support for the organisation. In addition EAS also  provides programming and data integration support for key ancillary systems and departments. Following factors are to be considered while implementing enterprise application in an organisation 1)   Usability : Measures how easily customers can use your enterprise application. This is helpful when your enterprise applications are web-based and you are prototyping an application for deployment. 2)   Business Plan and vision : There should be a clear business model of how the organization should operate behind the implementation effort. There should be a  justification for the investment based on a problem and the change tied directly to the direction of the company. Project mission should be related to business needs and should be clearly stated. Goals and benefits should be identified and tracked. The  business plan would make work easier and impact on work.   A business plan that outlines proposed strategic and tangible benefits, resources, costs, risks and timeline is critical. This will help keep focus on business benefits. 3)   Effective communication : Effective communication is critical to Enterprise implementation. Expectations at every level need to be communicated. Management of communication, education and expectations are critical throughout the organization. User input should be managed in acquiring their requirements, comments, reactions and approval. Communication includes the formal promotion of project teams and the advertisement of project progress to the rest of the organization. Middle managers need to communicate its importance. Employees should be told in advance the scope, objectives, activities and updates, and admit change will occur. 4)   Project management : Good project management is essential. An individual or group of people should be given responsibility to drive success in project management. The scope must be clearly defined and be limited. This includes the amount of the systems implemented, involvement of business units, and amount of business pro reengineering needed. Any proposed changes should be evaluated against business benefits and, as far as possible, implemented at a later phase. Additionally, scope expansion requests need to be assessed in terms of the additional time and cost of proposed changes. 5)   Appropriate business legacy system : Appropriate business and legacy systems are important in the initial chartering phase of the project.   Business and IT systems involving existing business processes, organization structure, culture, and information  technology affect success. It determines the IT and organizational change required for success. 6)   Change management program and culture : Change management is important, starting at the project phase and continuing throughout the entire life cycle. Enterprise wide culture and structure change should be managed,   which include people, organization and culture change. A culture with shared values and common aims is conducive to success. Organizations should have a strong corporate identity that is open to change. An emphasis on quality, a strong computing ability, and a strong willingness to accept new technology would aid in implementation efforts. Management should also have a strong commitment to use the system for achieving  business aims. Users must be trained, and concerns must be addressed through regular communication, working with change agents, leveraging corporate culture and identifying job aids for different users. As part of the change management efforts, users should be involved in design and implementation of business processes and the Enterprise system, and formal education and training should be provided to help them do so. Education should be a priority from the beginning of the project, and money and time should be spent on various forms of education and training 7)   Software development, testing and troubleshooting : Software development, testing and troubleshooting is essential, beginning in the project phase.   The overall Enterprise architecture should be established before deployment, taking into account the most important requirements of the implementation. This prevents reconfiguration at every stage of implementation.   There is a choice to be made on the level of functionality and approach to link the system to legacy systems. Interfaces for commercial software applications or legacy systems may need to be developed in-house if they are not available in the market. Troubleshooting errors is critical. The organization implementing Enterprise application should work well with vendors and consultants to resolve software problems. Quick response, patience, perseverance, problem solving and firefighting capabilities are important 8)   Monitoring and evaluation of performance : Finally, monitoring and evaluation come into play at the shakedown phase. Milestones and targets are important to keep track of progress. Achievements should be measured against project goals. The  progress of the project should be monitored actively through set milestones and targets.   Two criteria may be used. Project management based criteria should be used to measure against completion dates, costs and quality. Then operational criteria should  be used to measure against the production system. Monitoring and feedback include the exchange of information between the project team members and analysis of user feedback.
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