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Interim Report Guideline

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guideline to interim report
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    SCHOOL   OF   COMPUTER   SCIENCES   SEMESTER   I,   ACADEMIC   SESSION   2012/2013   CAT   300    –   GROUP   INNOVATION   PROJECT   INTERIM   REPORT   WRITING   GUIDELINES   REPORT    OUTLINE     Abstract    This   section   should   be   not   more   than   one   page   in   length.   The   abstract   should   allow   the   reader   who   is   unfamiliar   with   the   work   to   gain   a   swift   and   accurate   impression   of    what   the   project   is   about,   how   it   arose   and   what   has   been   achieved.    Acknowledgements   It   is   normal   to   thank   those   who   have   given   help   and   support   (typically   your   supervisor).   Keep   acknowledgements   short   and   business ‐ like.   Tables   of    Contents   This   should   give   a   complete   list   of    what   the   report   contains   starting   with   the   abstract   (the   title   page   is   not   included   in   the   table   of    contents).   Abstract   ……………………………………………………………………............................   i   Acknowledgement   …………………………………………………………………………………..   ii   List   of    Tables  ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ iii   List   of    Figures   ……………………………………………………………………………………………….   iv   List   of    Tables   ………………………………………………………………………………………………   v   1.0   Chapter   1   ……………………………………………………………………………………………….   1   1.1   Section   1   of    Chapter   1   ………………………………………………………………………   2   1.1.1   Sub ‐ Section   1   of    Section   1   …………………………………………………….   3   1.1.2   Sub ‐ section   2   of    Section   1   1.2   Section   2   of    Chapter   1   2.0   Chapter   2   ….   ….   ….   WH/CAT300/SEM   1   [2012/2013]/Interim   Report   1    List    of    Tables/Figures   If    the   report   contains   figures   or   tables,   a   list   of    these   should   be   provided.   The   list   should   give   the   table   or   figure   number,   the   title   of    the   table   or   figure   and   the   page   number.   If    only   a   few   tables   and   figures   are   present,   they   may   be   treated   on   one   page.   Introduction   This   section   introduces   the   reader   to   the   subject   area   in   the   project.   It   may   include   such   things   as:   ã   how   the   need   for   the   system   was   identified   ã   the   nature   of    the   system   ã   motivation   and   objectives   ã   proposed   solution   and   expected   result   A   plan   of    organization   for   the   project   should   be   stated   in   the   introduction   section.   Background    Study    A   brief    outline   of    the   project   work   should   also   be   included.   Some   evidence   of    reading   around   the   area   is   expected.   This   reading   could   be   outlined   in   a   References   Section.   Methodology    (Main   Body   of    the   Report)   This   section   should   be   divided   into   a   number   of    chapters   and   sub ‐ chapters.   Each   of    these   should   contain   a   reasonably   separate   topic   of    discussion   and   be   arranged   in   a   logical   sequence.   The   linkage   between   chapters   should   be   stated   clearly   at   the   beginning   and/or   the   end   of    each   chapter   to   show   the   relationships   between   chapters.   Conclusion   The   conclusion   chapter   should   state   briefly   the   achievements   of    the   project,   the   conclusions   and   suggestions   for   further   work.    Appendices   These   should   be   used   for   reference   material,   such   as   selected   pieces   of    research   data   and   other   information   which   is   too   bulky,   or   would   detract   from   the   flow   of    the   text,   if    included   in   the   main   body   of    the   document.   Try   to   make   reference   material   that   will   be   consulted   from   many   different   places   in   the   document   and   appendix.   Otherwise,   put   the   information   into   a   figure   or   table   and   keep   it   close   to   the   text   that   refers   to   it.   References   There   should   always   be   a   list   of    all   books,   articles   and   technical   resources   consulted.   The   use   of    all   source   material   should   be   explicit   in   the   report.   This   means   that   normally   ever   item   in   the   reference   list   will   be   referred   to   in   the   report   and   every   item   mentioned   in   the   report   will   have   an   entry   in   the   reference   list.   WH/CAT300/SEM   1   [2012/2013]/Interim   Report   2    REPORT    FORMAT    The   information   in   this   section   explains   how   the   report   should   look.   Set   them   up   on   a   word   processor   and   use   them   throughout   the   preparation   of    the   document   than   to   attempt   a   major   rearrangement   of    material   at   the   last   minute.   Cover    Page   Yellow   colour,   and   should   contain   the   following   information:   ã   Course   Code   and   Course   Title   ã   Project   Title   ã   Group   members  ‐ Full   name   of    each   member,   metric   numbers,   specialization   ã   Full   name   of    supervisor   ã   Full   name   of    course   coordinator   ã   Date   of    submission   Note   that   the   cover   page   should   not   show   a   page   number.   Length   There   is   no   hard   rule   about   overall   length   because   this   will   vary   with   each   project   depending   on   the   nature   of    the   work.   Maximum   number   of    page   is   25   (not   including   appendices).   Paper    The   entire   report   must   be   submitted   on   A4   size   paper.   Printing   The   report   should   be   printed   on   one   side   of    each   page   only.   The   print   quality   should   be   dark   and   clear.    Justification   Right   and   left   margins   should   be    justified   (giving   a   straight   edge   to   the   text   on   both   sides).   Font    size   Use   a   Times   New   Roman   or   similar   style   font,   point   size   12   for   most   of    the   document.   Pagination   The   report   must   carry   sequential   pagination   throughout,   including   appendices.   The   page   number   should   be   on   the   bottom   right   margin   of    each   page.   Page   Breaks   Try   to   ensure   that   these   occur   in   sensible   places.   There   is   no   need   to   take   a   new   page   for   each   main   section   heading   but   you   should   do   so   for   new   chapters.   Never   let   a   page   break   separate   the   last   line   of    a   paragraph.   WH/CAT300/SEM   1   [2012/2013]/Interim   Report   3    Paragraphs   These   should   be   blocked   (no   indentation   on   the   first   line)   and   separated   by   a   single   blank   line   (this   blank   line   is   double ‐ spaced).   Line   Spacing   The   text   of    the   document   should   be   double ‐ spaced.   Headings   and    Legends   Section   and   subsection   headings   should   be   emboldened.   Major   Headings   should   be   printed   in   point   size   14.   Legends   (these   are   the   figure   and   table   identifications)   should   be   emboldened   and   centred,   but   not   enlarged.   Sectioning   Sections   and   subsections   are   used   to   organise   the   document   into   cohesive   chunks   for   the   reader.   Give   them   meaningful   headings.   Never   subdivide   beyond   three   levels   e.g.   3.1.1.2   is   too   much.   Below   is   an   example   of    the   numbering   system/sectioning:   1.0   Chapter   1   1.1   Section   1   of    Chapter   1   1.2   Section   2   of    Chapter   1   2.0   Chapter   2   2.1   Section   1   of    Chapter   2   2.1.1   Sub ‐ Section   1   of    Section   1   A   Division   A   of    Sub ‐ section   1   i.)   Sub ‐ Division   i.)   of    Division   A   ii.)   Sub ‐ Division   ii.)   of    Division   A   B   Division   B   of    Sub ‐ Section   1   2.1.2   Sub ‐ section   2   of    Section   2   2.2   Section   2   of    Chapter   1   Tables   and     figures   These   should   each   be   sequentially   (and   separately)   numbered   throughout   the   document.   They   should   be   centered   and   labeled   with   identification   number   and   title.   What   the   table   and   figure   is   intended   to   show   should   be   clear.   If    a   graphical   representation   is   used,   axes   must   be   clearly   labeled.   It   is   common   to   include   a   line   or   two   under   the   table   identifier   to   clarify   contents.   If    necessary   to   fit   the   contents   of    a   table   on   one   page,   10 ‐ point   font   size   may   be   used;   alternatively   the   page   may   be   printed   in   landscape   mode.   Remember   that   all   figures   and   tables   used   must   be   referred   to   in   the   text.   For   example   “The   class   diagram   shown   in   Figure   2.1   ....”.    Appendices   These   should   be   sequentially   numbered   starting   with   Appendix   1.   Pagination   continues   from   the   main   body   of    the   document   through   the   appendices.   WH/CAT300/SEM   1   [2012/2013]/Interim   Report   4  
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