Instruction manuals

Manual de JD

Description
Un util Manuel que contiene importante informacion sobre las estrucutras de las Juntas Directivas de algunas instituciones.
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    󰁍󰁩󰁣󰁲󰁯󰁦󰁩󰁮󰁡󰁮󰁣󰁥 󰁉󰁮󰁳󰁴󰁩󰁴󰁵󰁴󰁩󰁯󰁮󰁳 󰀨󰁍󰁆󰁉󰁳󰀩 󰁕󰁰󰁧󰁲󰁡󰁤󰁩󰁮󰁧 󰁡󰁮󰁤 󰁒󰁡󰁴󰁩󰁮󰁧 󰁉󰁮󰁩󰁴󰁩󰁡󰁴󰁩󰁶󰁥 󰁯󰁦 󰁴󰁨󰁥 󰁄󰁥󰁶󰁥󰁬󰁯󰁰󰁭󰁥󰁮󰁴 󰁂󰁡󰁮󰁫 󰁯󰁦 󰁁󰁵󰁳󰁴󰁲󰁩󰁡 󰀨󰁏󰁥󰁅󰁂󰀩 󰁩󰁮 󰁅󰁡󰁳󰁴 󰁁󰁦󰁲󰁩󰁣󰁡 󰁓󰁁󰁍󰁐󰁌󰁅 󰁂󰁏󰁁󰁒󰁄 󰁍󰁁󰁎󰁕󰁁󰁌 󰁂󰁹 󰁓󰁨󰁡󰁲󰁯󰁮 󰁃󰀮 󰁍󰁯󰁳󰁩󰁮 󰁁󰁔󰁃 󰁃󰁯󰁮󰁳󰁵󰁬󰁴󰁡󰁮󰁴󰁳 󰁏󰁣󰁴󰁯󰁢󰁥󰁲 󰀲󰀰󰀰󰀹 󰁏󰁥󰁳󰁴󰁥󰁲󰁲󰁥󰁩󰁣󰁨󰁩󰁳󰁣󰁨󰁥 󰁅󰁮󰁴󰁷󰁩󰁣󰁫󰁬󰁵󰁮󰁧󰁳󰁢󰁡󰁮󰁫 󰁁󰁇 󰁷󰁷󰁷.󰁭󰁦󰁩󰀭󰁵󰁰󰁧󰁲󰁡󰁤󰁩󰁮󰁧 󰁩󰁮󰁩󰁴󰁩󰁡󰁴󰁩󰁶󰁥.󰁯󰁲󰁧 Annex 57: Sample Board Manual   󰁓󰁡󰁭󰁰󰁬󰁥 󰁂󰁯󰁡󰁲󰁤 󰁍󰁡󰁮󰁵󰁡󰁬 󰁏󰁣󰁴󰁯󰁢󰁥󰁲 2009 1 We would like to acknowledge valuable contribution and suggestion by the Team Leader Ms. Janis Sabetta, which greatly enriched this manual. This Sample Manual is to be used as Guide to MFIs in developing their own Manuals. What is contained in the Manual is not conclusive and each MFI should adapt what is relevant to their Institutions’ situations. All Board Members should undergo training in the use of the manual and their various roles and responsibilities especially financial management, credit risk management and Governance of Microfinance Institutions.   Each Manual should be a ‘living tool’ for the Board and the Chief Executive, and should be frequently updated by the Board. Board Manual is aimed to assist the governing body to fulfill its responsibility according to ambitious, achievable, and measurable governance performance targets. It should also be clear, precise and easy to understand and interpret. Each MFI should use this Sample Manual a guide only and while adapting it, incorporate their respective policies, legal entity of the institution and Legal requirements if any. Board Members should understand the legal Liabilities they face/will face as regulated MFIs (for those in the process of Transformation). The Board should be large enough to complete its works effectively, help secure funding as needed, advance the reputation of the MFI, provide continuity and ensure that quorums are easily met for meetings, yet small enough to allow substantive decisions to be made and for Board Members to establish a relationship of trust and accountability with each other. 1   1  󰁊󰁯󰁡󰁮󰁡 󰁌󰁥󰁤󰁧󰁥󰁲󰁷󰁯󰁯󰁤 󰁡󰁮󰁤 󰁖󰁩󰁣󰁴󰁯󰁲󰁩󰁡 󰁗󰁨󰁩󰁴󰁥. 2006. 󲀜󰁔󰁲󰁡󰁮󰁳󰁦󰁯󰁲󰁭󰁩󰁮󰁧 󰁍󰁩󰁣󰁲󰁯󰁦󰁩󰁮󰁡󰁮󰁣󰁥 󰁉󰁮󰁳󰁴󰁩󰁴󰁵󰁴󰁩󰁯󰁮󰁳󲀝 󰁐󰁲󰁯󰁶󰁩󰁤󰁩󰁮󰁧 󰁆󰁵󰁬󰁬 󰁆󰁩󰁮󰁡󰁮󰁣󰁩󰁡󰁬 󰁓󰁥󰁲󰁶󰁩󰁣󰁥󰁳 󰁴󰁯 󰁴󰁨󰁥 󰁐󰁯󰁯󰁲󰀮 󰁐󰀮󰁧󰀮 󰀲󰀲󰀸   󰁓󰁡󰁭󰁰󰁬󰁥 󰁂󰁯󰁡󰁲󰁤 󰁍󰁡󰁮󰁵󰁡󰁬 󰁏󰁣󰁴󰁯󰁢󰁥󰁲 2009 2 TABLE OF CONTENTS 1   INTRODUCTION ................................................................................................................................... 4   1.1   B ACKGROUND I NFORMATION OF THE I NSTITUTION  ............................................................................. 4   1.2   M ISSION AND V ISION  ........................................................................................................................ 4   1.3   G OALS AND O BJECTIVES  .................................................................................................................. 4   1.4   D ECLARATION  ................................................................................................................................. 4   1.5   P URPOSE OF THE M ANUAL  ............................................................................................................... 4   1.6   H OW THE M ANUAL IS U SED  .............................................................................................................. 4   2   SHAREHOLDER STRUCTURE AND GOVERNANCE ....................................................................... 5   2.1   S HAREHOLDERS M EETING  ............................................................................................................... 5   2.2   S HAREHOLDER L IST  ......................................................................................................................... 5   2.3   S HARE CERTIFICATES  ...................................................................................................................... 5   2.4   S HAREHOLDERS M EETINGS  /A NNUAL G ENERAL M EETINGS  ................................................................ 5   2.5   S HARE T RANSFERS  ......................................................................................................................... 5   2.6   D IVIDENDS  ...................................................................................................................................... 6   2.7   R ESERVES  ...................................................................................................................................... 6   2.8   G OVERNANCE  ................................................................................................................................. 6   3   BOARD STRUCTURE .......................................................................................................................... 6   3.1   O VERVIEW  ...................................................................................................................................... 6   3.2   S IZE AND B OARD C OMPOSITION  ....................................................................................................... 6   3.3   M INIMUM E LIGIBILITY C RITERIA OF THE B OARD M EMBERS  ................................................................. 7   3.4   R OLES AND R ESPONSIBILITIES OF THE B OARD  .................................................................................. 7   3.5   B OARD C HAIR AND THE C OMMITTEES  ............................................................................................. 10   3.5.1   Board Chair ............................................................................................................................. 10    3.5.2    Board Secretary ...................................................................................................................... 11   3.5.3    Executive Committees ............................................................................................................ 12    3.5.4    Audit and Internal Control Committee ..................................................................................... 12    3.5.5    Credit and Risk Management Committee ............................................................................... 13    3.5.6    Asset Liability and Management Committee (ALCO) ............................................................. 14    3.5.7    Human Resource and Compensation Committee .................................................................. 15    3.5.8    Nomination Committee ............................................................................................................ 15    3.5.9    Ad Hoc Committees ................................................................................................................ 15    4   BOARD POLICIES AND PROCEDURES .......................................................................................... 15   4.1   A PPOINTMENT  /E LECTION OF B OARD M EMBERS  ............................................................................... 15   4.2   I NFORMATION AND C OMMUNICATION P ROCEDURES  ......................................................................... 16   4.3   C ODE OF E THICS FOR B OARD M EMBERS  ........................................................................................ 16   4.4   C ONFIDENTIALITY P OLICY  .............................................................................................................. 17   4.5   C ONFLICT - OF I NTEREST AND D ISCLOSURE P OLICY  .......................................................................... 17   4.6   C REDIT P OLICIES ........................................................................................................................... 18   4.6.1   Lending Limits ......................................................................................................................... 18    4.6.2    Provisions ................................................................................................................................ 18    4.6.3    Write Off Policy ........................................................................................................................ 18    4.7   P ERSONNEL P OLICIES  ................................................................................................................... 19   4.7.1   General .................................................................................................................................... 19      󰁓󰁡󰁭󰁰󰁬󰁥 󰁂󰁯󰁡󰁲󰁤 󰁍󰁡󰁮󰁵󰁡󰁬 󰁏󰁣󰁴󰁯󰁢󰁥󰁲 2009 3 4.7.2    Grievances .............................................................................................................................. 19    4.8   A PPOINTMENT OF THE CEO ........................................................................................................... 20   4.9   E XPENSE R EIMBURSEMENT P OLICY  ................................................................................................ 20   4.10   P UBLIC R ELATIONS P OLICY  ............................................................................................................ 20   4.11   B OARD M EETINGS P ROCEDURES  ................................................................................................... 20   4.11.1   Regular Meetings ................................................................................................................ 20    4.11.2    Special Meetings ................................................................................................................. 21   4.11.3    Quorum ............................................................................................................................... 21   4.11.4    Consent in Lieu of Meeting ................................................................................................. 21   4.11.5    Telephone Conference ........................................................................................................ 21   4.12   C OMPENSATION P OLICY ................................................................................................................. 21   4.13   R EMOVAL P OLICY  .......................................................................................................................... 21   4.14   V ACANCIES AT THE B OARD ............................................................................................................. 22   4.14.1   Sudden Vacancies .............................................................................................................. 22    4.14.2    Resignations Effective at Future Date................................................................................. 22    5   MISCELLANEOUS PROVISIONS...................................................................................................... 22   5.1   C HEQUES  ...................................................................................................................................... 22   5.2   F ISCAL Y EAR : ................................................................................................................................ 22   5.3   N OTICE  ......................................................................................................................................... 22   5.4   W AIVER OF N OTICE  ....................................................................................................................... 23   5.5   R ESIGNATIONS  .............................................................................................................................. 23   6   REPORTING AND EVALUATION OF BOARD PERFORMANCE .................................................... 23   6.1   R EPORTING P ROCEDURES  ............................................................................................................. 23   6.2   M ONTHLY AND Q UARTERLY R EPORTS TO THE B OARD  ..................................................................... 23   6.3   A NNUAL R EPORTS AND P LANS  ....................................................................................................... 24   6.4   B OARD S ELF A SSESSMENT R EPORTS  ............................................................................................. 24   7   AMENDMENTS................................................................................................................................... 25   8   APPROVAL OF THE MANUAL ......................................................................................................... 25   ANNEX 1-SAMPLE PORTFOLIO AGING REPORT ................................................................................. 26   ANNEX 2: SAMPLE BOARD SELF EVALUATION FORM ....................................................................... 27   REFERENCES ............................................................................................................................................ 29  

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Jul 23, 2017
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