SAP PS Study material.pdf

Project Functionality of - SAP-PS (Project System) The Project System module of SAP (PS) is specifically designed to provide comprehensive and fully integrated project management functionality for SAP customers. When it was originally designed and developed its core functionality was borrowed from and shared with the PP and CO modules. So most of the PS objects (WBS elements, networks, activities, activity elements) are cost objects similar to cost centers in CO, while networks have scheduling
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  Project Functionality of - SAP-PS (Project System) The Project System module of SAP (PS) is specifically designed to provide comprehensive and fully integrated project management functionality for SAP customers. When it was srcinally designed and developed its core functionality was borrowed from and shared with the PP and CO modules. So most of the PS objects (WBS elements, networks, activities, activity elements) are cost objects similar to cost centers in CO , while networks have scheduling and resource management capabilities that are very similar to PP . Whenever you need flexibility and frequent user interaction for resource loaded scheduling activities, you still feel the remnants of an architecture and user interface that was srcinally designed for the more static context of PP. Shortcomings include user-friendliness since SAP did not manage to satisfactorily put the end user in control to easily manipulate the data. In that respect, SAP's unsurpassed enterprise functionality often is perceived as an issue by end-users. Also, and somewhat ironically, PS and PP are not seamlessly integrated. This means that costs or dates do not roll up or cannot be pushed down between PS &PP.   What is SAP PS?  Projects are generally part of the internal processes of a company. To be able to control all tasks in project execution, you need an organizational form that is specific to the project and which is shared by all departments involved. Before you can carry out a project in its entirety, the project goals must be precisely described and the project activities to be carried out must be structured. A clear, unambiguous project structure is the basis for successful project planning, monitoring, and control. The high degree of integration between the Project System (PS) and other R/3 application components means that you can plan, execute, and account for projects as part of your normal commercial procedures. This means the Project System has constant access to data in all the departments involved in the project. The R/3 PS guarantees close and constant monitoring of all aspects of your project including  both technical and commercial aspects of the project. Versions in Project Systems   Explain the type of version in SAP Project Systems.   Basically, there are different kinds of versions in PS. They are: 1. Project versions  - these are basically snapshots of a project at different stages of a project. Based on how the system is set up, a version could be created everytime the system status of a  project object is changed, for example. Or, you could manually create a project version in transaction CNS41 or the like. You could create a version with a key and then you could compare the different snapshots of a project against each other or against version 0 (operative  project). 2. Simulation versions  - these are essentially play around with versions. Meaning that you could use them to try what if kind of scenario by changing dates, structure, milestones, etc... and compare results with the operative version. For example, you may want to determine what  the impact is going to be of a certain change to the project before making the actual change to the operative project. Then, you could create a simulation version, play around with it to make sure it does what you want it to do, then make the actual change to the operative change or you could convert the simulation version to the operative version also. I am not sure if they are hidden issues in doing this, but to make the point here, the simulation version is a play ground for what if scenarii for the project. The main difference, I believe, between the project and simulation versions is that project versions cannot be changed/modified once they are copied, while simulation versions can be. Also, you cannot copy a project version to an operative version, but you can copy a simulation version to an operative version. 3. Planning/Controlling versions  - these are the versions used for storing different kinds of  planning details for the project. Essentially, these versions are also operational and can be changed as needed. For example, you may want to keep the operative version (version 0) always for actual costs, while you will use planning version P1 to store planned values from ECP, then version P2 for Unit Costing values, etc... Unlike simulation versions however, you cannot copy a  planned version to the operational  project (I don't think). You can however, copy one plan version to the other. 4. Progress Versions  - These versions are used for carrying out Earned Value Analysis and other measurements against project progress based on POC, etc. Progress version is controlling area specific and defines the control data for POC and earned values. It is mandatory to maintain  progress version along with method of calculation. The system records progress analysis data in the progress version. That is why you can get the result only if you maintain it in the progress tab of WBS. SPRO -> Project System -> Progress-> Progress Analysis -> Define Measurement Method as Default. Here you define the Version, Object Type, Plan/Actual, Default Measurement Method. After that Version would be defaulted for the object in the hierarchy. SAP PS  –   Basics of Project System- This course covers basic SAP Project System in 10 lessons, including master data, project  planning, acquisitions, network activities and settlements using the new Project Builder. This is an interactive simulation course and includes simulated SAP screens. This allows you to interact with the screens just like a real SAP system, including entering data in fields and clicking on  buttons or links. SAP PS Training Goals- This course will help you become familiar with SAP’s PS (Project System) module using the Project Builder. You will learn how to:     Create a Project with Work Breakdown Structures (WBS) & Network Activities    Create Project Plans with Easy Cost Planning and Project Planning Board    Create Requisitions and Purchase Orders for WBS    Run Settlements    Run Project Reports This SAP PS training uses ECC 6.0 (newest SAP release) and includes 420+ training slides, study guide for each lesson, 60+ pages of additional SAP documentation and email support. “The training is very clear and easy to understand. The fact that it can be done anytime is a “great” feature as I could do it at home with no interruptions. Also having the capability to back up and repeat a process is extremely helpful. With no set time limits, when I was ready to book an asset, I could review just that section and get pointers right on the spot.”  Pat Z., Whirlpool Corporation Training Content   Lesson 1  Create Project Structure & Work Breakdown Structures Lesson 2  Create Network Activity Lesson 3  Create Project Plan (Cost Planning & Project Planning Board) Lesson 4 Create Requisitions & Purchase Orders for WBS Lesson 5 Complete Network Activity Lesson 6  Settle Network Activity to WBS Lesson 7 Settlement to Asset under Construction Lesson 8  Run Project Reports Lesson 9  Create Final Settlement Rules Lesson 10  Project Closeout and Final Settlement Transaction Codes  CJ** are mainly Project Definition and WBS related, CN** are mainly Network and activity related and the OP** are mainly PS Configuration / Customization related. There are other codes which is not on the list, but this is a good platform to start and build up your own list of PS transactions as per your requirements: CJ01 Create Work Breakdown Structure CJ02 Change Work Breakdown Structure CJ03 Display Work Breakdown Structure CJ06 Create Project Definition CJ07 Change Project Definition CJ08 Display Project Definition CJ11 Create WBS Element CJ12 Change WBS Element CJ13 Display WBS Element  CJ14 Display WBS Element (From DMS) CJ20 Structure planning CJ20N Project Builder CJ21 Change Basic Dates CJ22 Display Basic Dates CJ23 Change Forecast Dates CJ24 Display Forecast Dates CJ25 Change Actual Dates CJ26 Display Actual Dates CJ27 Project planning board CJ29 Update WBS (Forecast) CJ2A Display structure planning CJ2B Change project planning board CJ2C Display project planning board CJ2D Structure planning CJ30 Change Project Original Budget CJ31 Display Project Original Budget CJ32 Change Project Release CJ33 Display Project Release CJ34 Project Budget Transfer CJ35 Budget Return from Project CJ36 Budget Supplement to Project CJ37 Budget Supplement in Project CJ38 Budget Return in Project CJ3A Change Budget Document CJ3B Display Budget Document CJ40 Change Project Plan CJ41 Display Project Plan CJ42 Change Project Revenues CJ43 Display Project Revenues CJ44 Act. overhd: Projects, ind. process. CJ45 Act. ovhd: Projects, coll. process. CJ46 Plnd ovrhd: Projects, ind. process. CJ47 Pld Overhead: Projects, Coll.Procssg CJ48 Change Payment Planning: Init.Screen CJ49 Display Payment Planning: Init.Scrn CJ70 Maintain Project Settlement LIs CJ72 Project: Act. amt. line item settlmt CJ74 Project Actual Cost Line Items CJ76 Project Commitment Line Items CJ7E Plan Data Transfer: Projects CJ7G Plan Data Transfer: Projects CJ7M Project Plan Cost Line Items CJ7N Maint. DRG inv.projects for retmt. CJ80 Availability Control - Overview CJ81 Update Report List
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