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EHP3 for SAP ERP 6.0 December 2009 English Consumable Purchasing with Purchase Requisition and Approval Workflow (375) SAP AG Dietmar-Hopp-Allee 16 69190 Walldorf Germany Business Process Documentation SAP Best Practices Consumable Purchasing (375): BPD ©SAP AG Page 2 of 30 Copyright ©Copyright 2009 SAP AG. All rights reserved. No part of this publication may be reproduced or transmitted in any form or for an
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    EHP3 for SAP ERP 6.0 December 2009 English Consumable Purchasing with Purchase Requisition and  Approval Workflow (375) SAP AG Dietmar-Hopp-Allee 16 69190 Walldorf Germany Business Process Documentation  SAP Best Practices   Consumable Purchasing (375): BPD © SAP AG Page 2 of 30 Copyright © Copyright 2009 SAP AG. All rights reserved. No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP AG. The information contained herein may be changed without prior notice. Some software products marketed by SAP AG and its distributors contain proprietary software components of other software vendors. Microsoft, Windows, Excel, Outlook, and PowerPoint are registered trademarks of Microsoft Corporation. IBM, DB2, DB2 Universal Database, OS/2, Parallel Sysplex, MVS/ESA, AIX, S/390, AS/400, OS/390, OS/400, iSeries, pSeries, xSeries, zSeries, System i, System i5, System p, System p5, System x, System z, System z9, z/OS, AFP, Intelligent Miner, WebSphere, Netfinity, Tivoli, Informix, i5/OS, POWER, POWER5, POWER5+, OpenPower and PowerPC are trademarks or registered trademarks of IBM Corporation.  Adobe, the Adobe logo, Acrobat, PostScript, and Reader are either trademarks or registered trademarks of  Adobe Systems Incorporated in the United States and/or other countries. Oracle is a registered trademark of Oracle Corporation. UNIX, X/Open, OSF/1, and Motif are registered trademarks of the Open Group. Citrix, ICA, Program Neighborhood, MetaFrame, WinFrame, VideoFrame, and MultiWin are trademarks or registered trademarks of Citrix Systems, Inc. HTML, XML, XHTML and W3C are trademarks or registered trademarks of W3C®, World Wide Web Consortium, Massachusetts Institute of Technology. Java is a registered trademark of Sun Microsystems, Inc. JavaScript is a registered trademark of Sun Microsystems, Inc., used under license for technology invented and implemented by Netscape. MaxDB is a trademark of MySQL AB, Sweden. SAP, R/3, mySAP, mySAP.com, xApps, xApp, SAP NetWeaver, Duet, PartnerEdge, and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP AG in Germany and in several other countries all over the world. All other product and service names mentioned are the trademarks of their respective companies. Data contained in this document serves informational purposes only. National product specifications may vary. These materials are subject to change without notice. These materials are provided by SAP AG and its affiliated companies ( SAP Group ) for informational purposes only, without representation or warranty of any kind, and SAP Group shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP Group products and services are those that are set forth in the express warranty statements accompanying such products and services, if any. Nothing herein should be construed as constituting an additional warranty.  SAP Best Practices   Consumable Purchasing (375): BPD © SAP AG Page 3 of 30 Icons Icon Meaning Caution Example Note Recommendation Syntax Typographic Conventions Type Style Description Example text Words or characters that appear on the screen. These include field names, screen titles, pushbuttons as well as menu names, paths and options. Cross-references to other documentation. Example text Emphasized words or phrases in body text, titles of graphics and tables.EXAMPLE TEXT Names of elements in the system. These include report names, program names, transaction codes, table names, and individual key words of a programming language, when surrounded by body text, for example, SELECT and INCLUDE. Example text Screen output. This includes file and directory names and their paths, messages, source code, names of variables and parameters as well as names of installation, upgrade and database tools. EXAMPLE TEXT   Keys on the keyboard, for example, function keys (such as F2 ) or the ENTER  key. Example text Exact user entry. These are words or characters that you enter in the system exactly as they appear in the documentation. <Example text> Variable user entry. Pointed brackets indicate that you replace these words and characters with appropriate entries.  SAP Best Practices   Consumable Purchasing (375): BPD © SAP AG Page 4 of 30 Contents 1   Purpose ......................................................................................................................................... 5   2   Prerequisites.................................................................................................................................. 5   2.1   Master Data and Organizational Data .................................................................................... 5   2.2   Business Conditions ............................................................................................................... 7   2.3   Roles ...................................................................................................................................... 7   3   Process Overview Table ............................................................................................................... 7   4   Process Steps ............................................................................................................................. 10   4.1   Procurement of Consumables ............................................................................................. 10   4.1.1   Create Purchase Requisition for Consumables ............................................................ 10   4.1.2    Approval PR via Workflow ............................................................................................ 11   4.1.3   Request for Proposals/Vendor Selection ...................................................................... 13   4.1.4   Quotation for Procurement in Public Sector ................................................................. 13   4.1.5   Create Purchase Order for Consumable Goods .......................................................... 13   4.1.6    Approve / Release Purchase Orders (Optional) ........................................................... 15   4.1.7   Print Purchase Order .................................................................................................... 16   4.1.8   Goods Receipt of Consumables ................................................................................... 16   4.2   Procurement of Services ...................................................................................................... 19   4.2.1   Create Purchase Requisition for Services .................................................................... 19   4.2.2    Approval PR via Workflow ............................................................................................ 20   4.2.3   Request for Proposals/Vendor Selection ...................................................................... 21   4.2.4   Quotation for Procurement in Public Sector ................................................................. 22   4.2.5   Create Purchase Order for Services ............................................................................. 22   4.2.6    Approve / Release Purchase Orders (Optional) ........................................................... 23   4.2.7   Print Purchase Order .................................................................................................... 24   4.2.8   Create Service Entry Sheet (for Services without Service Material) ............................ 24   4.2.9    Approve Service Entry Sheet ........................................................................................ 25   4.3   Invoice Receipt by Line Item ................................................................................................ 26   4.4   Outgoing Payment ............................................................................................................... 28   5    Appendix ...................................................................................................................................... 29   5.1   Reversal of Process Steps ................................................................................................... 29   5.2   SAP ERP Reports ................................................................................................................ 29   5.3   Used Forms .......................................................................................................................... 30  
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