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8 June 2016 Darwin Convention Centre AHA

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June 2016 Darwin Convention Centre AHA NT's Largest Professional Hospitality Trade Show Dear Exhibitor Wednesday, 8 June 2016 The AHA (NT) is excited to present the 2016 AHA (NT) Arthur J. Gallagher
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June 2016 Darwin Convention Centre AHA NT's Largest Professional Hospitality Trade Show Dear Exhibitor Wednesday, 8 June 2016 The AHA (NT) is excited to present the 2016 AHA (NT) Arthur J. Gallagher Trade Show, the Territory's only hospitality trade expo. We look forward to providing you with the opportunity to exhibit your products and services to the Hospitality Industry. Each year this event attracts hundreds of people from all areas of the hospitality industry, including the key-decision makers from pubs, clubs, accommodation hotels, restaurants and wayside inns. The Trade Show is a fantastic opportunity for businesses to exhibit popular products, new and exciting innovations and services to an engaged tradeonly crowd. This Exhibitors Kit has been designed as your ultimate guide to the Trade Show and includes information on the 3 exciting events surrounding the Trade Show, including the Department of Business Industry Forum, Bundy Party and the AHA (NT) Aristocrat Technologies Awards for Excellence. Please take the time to peruse the information contained in this Exhibitor Kit as it has all of the information required to assist you in maximizing your time at the event. Please respond where requested by the stated return dates. If you have any questions or require any information on this year's Trade Show, please contact Kelly Hannus, Events and Marketing Officer, on or by We look forward to working with you and wish you a very successful Trade Show in 2016! WHAT IS EXHIBITED ATM & EFTPOS TECHNOLOGY GAMING MACHINES & PRODUCTS POINT OF SALE SYSTEMS BEER, WINE & SPIRITS COFFEE & NON ALCOHOLIC BEVERAGES MEAT/PRODUCE PACKAGED FOODS FURNITURE SUPERANNUATION HOSPITALITY EQUIPMENT ENTERTAINMENT & MUSIC EMPLOYMENT & TRAINING SERVICES INDUSTRY RELATED GOVERNMENT DEPARTMENTS WHO ATTENDS *TRADE ONLY* - PUBS - TAVERNS - HOTELS - CAFES - CLUBS - ACCOMMODATION HOTELS - WAYSIDE INNS - RESTAURANTS - CATERERS *TERRITORY WIDE* *ALL BUSINESSES WELCOME TO EXHIBIT* 1 Exhibitor Testimonials The AHA (NT) Trade Show is a fantastic opportunity to showcase our technology, capturing an audience from all over the Northern Territory under one roof. This was our third year at the show and we will definitely exhibit again next year. Thank you AHA for hosting such a successful event. Forum Enviro / PowerPerfector, 2015 The AHA (NT) Trade Show is the best trade show we attend nationally each year. The attendees are generally the decision makers and know what they are looking for. A great event. Ekonomix Solar Solutions The AHA (NT) Trade Show is by far the most engaging Trade Show of the year for ABnote. It is the only one of its type in Australia, where the attending delegates are the decision makers and are keen to do business at the show. ABNote SA Reasons to Exhibit at the AHA (NT) Arthur J. Gallagher Trade Show Exhibit to the HOSPITALITY TRADE exclusively Meet the key decision makers of the Territory's hospitality industry face to face Make genuine sales leads Launch new products/services and demonstrate innovation Keep in-front of your competition Lift your profile and build brand loyalty in the Northern Territory PLEASE NOTE: AHA (NT) Associate Members who do not wish to exhibit at the Trade Show but would still like to attend will be charged a fee of $330 (inc GST). Pre-registration and payment is essential. Please contact the AHA (NT) for more information. 2 Contents Page Arthur J. Gallagher Trade Show Venue & Program 4 Location 4 Key Contacts 4 Timetable 4 Exhibitor Information 5 Trade Show Booths - what's included? 5 Additional requirements 5 Exhibitor Passes 6 Early Exiting 6 Security 6 Insurance 6 Outstanding Payments 6 Darwin Accommodation options 7 Freight - deliveries and storage 7 Exhibitor Tips 7 AHA (NT) Event Information 8-9 Furniture hire for your booth 10 Trade Show Floor Plan 11 Exhibitor Registration form 12 3 Venue & Program Trade Show Location Trade Show Key Contacts Timetable Venue: Darwin Convention Centre Contact: Vaishali Kajaria Address: Stokes Hill Road, Darwin Waterfront Phone: AHA (NT) Fusion Exhibition & Hire Services Kelly Hannus Katherine Webber 23/24 Cavenagh Street, 1/43 Albatross Street, Darwin NT 0800 Winnellie NT 0820 Ph: Ph: Mobile: Tuesday 7 June 12pm Exhibitor Bump In commences 2-4pm Fusion on-site for Exhibitor assistance 5pm Exhibitor Bump In complete for the day Wednesday 8 June (9am-12pm) 7am Department of Business Industry Forum (Conference Rooms 3 & 4, Darwin Convention Centre) Exhibitor Bump In continues 12pm Exhibitor Bump In complete *All exhibitors need to be set up by 12pm Wednesday 8 June at the latest* 12-1pm 1pm 6pm 6-9pm Thursday 9 June 7am 12pm 6pm Networking Lunch, Darwin Convention Centre (optional) Trade Show opens Trade Show closes AHA (NT) Bundy Party (The Precinct, Darwin Waterfront) Exhibitor Bump Out commences Exhibitor Bump out complete (please note that Fusion will be bumping out from 12:00pm - 5:00pm and all exhibitors will need to be off the premises by then). AHA (NT) Aristocrat Technologies Awards for Excellence Gala Dinner (SKYCITY Darwin) 4 Exhibitor Information Trade Show Booths - what's included? - Professionally constructed 3m x 2m trade stand - Company name attached to front fascia high Velcro compatible walls - 1 x 4 amp powerboard (4 outlets) - 2 x 150w spotlights - Complimentary access to the AHA (NT) Department of Business Industry Forum - 2 x complimentary tickets to the Bundy Party at the conclusion of the Trade Show Please note that packages do not include furniture. Power Each booth is supplied with two spotlights and one 4 amp power outlet only (for example, enough power to run a laptop and screen). If you are planning on bringing in ANY of the following equipment, you MUST order additional power: Gaming Machines (generally 10 amps per machine) Bar Fridges (10 amps PER fridge) Glass door fridges (15 amps PER fridge) Freezers (10 amps PER freezer) ANY cooking equipment (pie warmers, microwave etc.) (15 amps PER machine) Additional lighting (generally 10 amps per booth) Power must be ordered by COB Friday 13 May Also deadline to organise additional requirements is 13 May Any orders received after this date (including during the bump in) will be charged a late order fee. If any exhibitor brings in any electrical items during the exhibitor bump in or Trade Show, without ordering the correct additional power and causes the power to trip, they will be charged for the additional power as well as the labour required to install additional leads. In some cases, due to the limited power available onsite, there may not be enough power available so they will be asked to remove the item which is causing the problem. Fusion Exhibition & Hire Services will be the contact regarding your requirements for extra power, furniture or AV hire equipment and other specifications that you may require in your booth. Please contact Fusion on or Additional Requirements Further Exhibitor Services can be pre- ordered from the Convention Centre such as ice, stand catering, stand cleaning etc. For a comprehensive list of these services and the costs involved please visit downloads. All exhibitor forms including the Darwin Convention Centre Exhibitor Manual can be found under Exhibition Services at this link. 5 Exhibitor Information Floor Plan The Trade Show floor plan is annexed to this document. Please note that the floor plan is subject to change at any time without notice. The AHA (NT) will endeavour to allocate each exhibitor their preferred booth location, however this may not occur. Booth locations will be reserved on a first-in first-served basis. Exhibitor Passes Name badges will be made available on the day of the Trade Show and will be supplied at your booth. Exhibitors must display their Trade Show badges at all times. Access to the Expo will be declined if your name badge is not displayed. All staff working at your booth, including promotional staff, must be pre-registered prior to the event. Please complete the exhibitor registration form annexed to this document by Friday 13 May Early Exiting The Trade Show does not allow early exiting. The Trade Show is designed to create an opportunity for hospitality venues to meet face to face with hospitality suppliers to foster relationships and build brand loyalty. As an exhibitor providing information and promotions to potential new customers you are not permitted to pack up your stand prior to the official closing time of 6pm. Security The Darwin Convention Centre maintains security surveillance and regular patrols of the Centre's perimeter, common and public areas. While the Darwin Convention Centre will endeavour to maintain the venue as a safe and secure place, it is the responsibility of the Exhibitor to ensure items are not left unattended and are secure at all times. To help ensure the security of belongings please ensure no valuable items are left unattended. If you see anything suspicious please notify an AHA (NT) staff member. Whilst every reasonable precaution is taken, the AHA (NT) and Darwin Convention Centre accept no responsibility for any loss or damage occurring to persons or property at the Trade Show. Trained and licensed crowd controllers have been hired for the duration of the Trade Show. Insurance It is the exhibitor's responsibility to insure themselves against loss or damage for any equipment, fittings or materials that are brought into the Trade Show. The AHA (NT) and The Darwin Convention Centre accept no responsibility for loss or damage to any equipment or goods brought to the Trade Show by exhibitors. Outstanding Payments Exhibitors who have debts owing to the Association will not be eligible to bump in until these amounts are settled in full. 6 Freight - Deliveries and Storage The Darwin Convention Centre will accept freight on behalf of Exhibitors up to seven (7) days prior to the Trade Show. An exhibitor freight label will need to be completed and attached to each item. For a copy of this label please download the DCC Exhibitor Manual Further information regarding this process can be found here also. Loading Dock operating hours are 8:30am - 5:30pm, Monday to Friday. Please note freight companies in Darwin only deliver on a Tuesday and Thursday. Darwin Accommodation Options A range of Accommodation options are available with special rates being offered by AHA (NT) members. Please contact Kelly on or for further details. Exhibitor Tips Here are a few basic TIPS to maximize your presence and make the most out of the 2016 Trade Show. Pre-expo Preparation: What is the purpose of your presence? Are you participating at the Trade Show to create brand awareness, introduce a new product or to generate sales? Answering this question will give you a clear direction on how you set up your booth and prepare your staff to ensure a marketing campaign of success. During Trade Show Performance: Is your team focused? Appealing hosts are just as important as an appealing booth. Have a daily huddle with your team to encourage specific goals and outcomes. Provide the team with powerful questions or a script that reflects your purpose. Keep them focused upon obtaining and generating leads, collecting business cards or names, set specific goals before the show; number of qualified prospects, number of future appointments. Beyond the Trade Show: Who is doing what? It is imperative to follow up on all leads created at the Trade Show. Hold a debrief meeting and ascertain who is doing what. Provide as much information to your staff about the lead so that they are fully equipped. 7 AHA (NT) Event Information Exhibitors networking opportunities do not stop at the AHA (NT) Arthur J. Gallagher Trade Show! There are 3 popular and exciting events surrounding the Trade Show itself that exhibitors are welcome and encouraged to attend. Event times, locations and any related costs can found below. Please note that Exhibitors at the 2016 Arthur J. Gallagher Trade Show will receive the following benefits per booth: 2 x complimentary tickets to the AHA (NT) Bundy Party; and Complimentary access to the AHA (NT) Industry Forum. AHA (NT) Department of Business Industry Forum Event registration: 8:30am for a 8:58am start. Forum concludes: 12:00pm Venue: Meeting Rooms 3 & 4, Darwin Convention Centre. Members, Sponsors & Exhibiting Associate Members: FREE Includes: Morning tea The Industry Forum will cover a wide range of pertinent industry topics from expert local and interstate guest speakers. AHA (NT) Networking Lunch Time: 12pm - 1pm Venue: Darwin Convention Centre concourse Members: $30 (includes Associates, sponsors and exhibitors) An opportunity to network with members of the AHA (NT) over a light lunch, prior to a busy day at the Trade Show. AHA (NT) Arthur J. Gallagher Trade Show Time: 1:00pm - 6:00pm Venue: Exhibition Hall 4, Darwin Convention Centre Exhibitors, show off your latest and exciting products, innovations and services, to a trade-only crowd comprising of AHA (NT) members and key industry stakeholders, at the Territory's only hospitality Trade Expo! 8 AHA (NT) Bundy Party Time: 6:00pm - 9:00pm Venue: The Precinct, Darwin Waterfront. After a busy day at the Trade Show continue to network with AHA (NT) members and key industry stakeholders, in a relaxed atmosphere, whilst enjoying delicious food and beverages, and local entertainment. AHA (NT) Aristocrat Technologies Awards for Excellence Time: 6pm - LATE Venue: The Lawns, SKYCITY Darwin Members: $ (incl. sponsors, associates and exhibitors) Includes: 3 course meal, beverages and entertainment The Aristocrat Technologies Awards for Excellence Gala Dinner is the hospitality industry's biggest evening on the calendar. The awards highlight excellence in venues and their staff. 9 Discount Package 1: $55.00 inclusions: 2 x black bistro chairs (CH001) 1 x trestle table, 1.8m (TB017) 1 x black tablecloth to suit trestle (LV002) Discount Package 2: $ inclusions: 3 x black & chrome swivel stool (ST002) 1 x chrome bar table (TB001) e PK003 EXHIBITION & HIRE SERVICES 10 FLOOR PLAN ELEC CUPB'D Emergency Exit Emergency Exit STAIR 3 ELEC CUPB'D COMMS CUPB'D AHA Trade Show th - 9th June Exhibition Hall version /02/ m m NO BUILD ZONE FHR (Fire Hose) Entry/Exit Entry/Exit FH (Fire Hydrant) OPERABLE WALL Entry/Exit FHR ENTRANCE LOBBY EAST Entry/Exit LIFT 4 STAIR 4 MECH.+ ELEC SERVICES RM. 0m 9m 15m 30m 11 TRADE SHOW EXHIBITOR REGISTRATION FORM Please send completed form to Kelly Hannus at by Friday 13 May 2016 Booth cost AHA (NT) Members: $1, (incl. GST) Non-Members: $2, (incl. GST) COMPANY NAME NAME FOR FASCIA BOARD COMPANY CONTACT PHONE MOBILE FAX POSTAL ADDRESS NUMBER OF BOOTHS REQUIRED BOOTH NO. PREFERENCE (see Trade Show floor plan on page 11) EXHIBITOR STAFF NAMES (to appear on name tags. Please use BLOCK LETTERS) I would like to take up 2 x complimentary tickets per booth to the Bundy Party, directly after the Trade Show (value $120). YES NO I would like to attend the AHA (NT) Department of Business Industry Forum on the morning of the Trade Show. YES NO ADDITIONAL TICKETS I would like to attend the networking lunch prior to the Trade Show at the Darwin Convention Centre: YES NO Ticket price: $30 Number of tickets I would like to purchase additional tickets to the Bundy Party: YES NO Ticket price: $60 Number of tickets I would like to purchase tickets to the AHA (NT) Aristocrat Technologies Awards for Excellence: YES NO Ticket price: $180 Number of tickets TOTAL AMOUNT PAYABLE (booth & tickets) $ PAYMENT OPTIONS (please tick appropriate box below) CREDIT CARD Mastercard / Visa Card No. Name on Card EXP CCV Cardholders Signature ACC NAME: AHA (NT) BSB: ACC: CHEQUE Please make cheques payable to AHA (NT Branch). TERMS & CONDITIONS Payment must be received prior to Friday 13 May A tax invoice will be sent upon receipt of payment. Exhibitors who register and subsequently cancel before Friday 13 May 2016 will attract a 50% cancellation fee. Cancellations made after Friday 13 May 2016 will NOT be refunded. The AHA (NT) will endeavour to allocate each exhibitor their preferred booth location however this may not occur. Booths locations will be reserved on a first-in first-served basis. Associate Members who do not wish to exhibit at the Trade Show but would still like to attend will be charged a fee of $330 (incl. GST). Pre-registration and payment is essential. 12 For more information please contact: Kelly Hannus Events & Marketing Officer Ph: Fax:
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