Oracle® Collaboration Suite Using Oracle Web Conferencing Release 2 ( Part No. B12133-02 March 2004 Use this document to learn the basics of Oracle Web Conferencing. It is recommended that conference hosts review the entire document before hosting a conference for the first time. If you are an attendee, you can skip Creating a Conference and Managing Materials. This document contains the following sections: What is Oracle Web Conferencing? Getting Started Creating a Conference Joining
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  Copyright © 2003, 2004 Oracle. Allrights reserved.Oracle is a registered trademark of Oracle Corporation and/or its affiliates. Other names may be trademarks of their respective owners. Oracle® Collaboration Suite Using Oracle Web ConferencingRelease 2 ( Part No. B12133-02 March 2004 Use this document to learn the basics of Oracle Web Conferencing. It isrecommended that conference hosts review the entire document before hosting aconference for the first time. If you are an attendee, you can skipCreating aConferenceandManaging Materials. This document contains the following sections:What is Oracle Web Conferencing?Getting StartedCreating a Conference Joining a ConferenceManaging MaterialsParticipating in a ConferencePublishing and Viewing ArchivesDocumentation Accessibility What is Oracle Web Conferencing? Oracle Web Conferencing brings real-time online collaboration to any e-business,enabling employees, customers, and partners to conduct all types of conferencesonline in a common, flexible environment. Getting Started The next sections introduce you to the hardware and software requirements youneed to run Web Conferencing and the steps you take to test that your system iscompatible. Then you can log in to Web Conferencing. System Requirements Platform—Microsoft Windows 98, Windows Me, Windows NT 4.0 SP 4 or higher,Windows 2000, Windows XPBrowser—Internet Explorer 5.5 or higher Java—Enabled  2 Resolution—1024 x 768 pixels First-Time Users If this is the first time you are using Web Conferencing, test your systemcompatibility and download the Web Conferencing client. This is done in just afew steps. 1. Click the New User button on the Welcome page. 2. On the New User page, click Test .The test checks that your system is compatible with Web Conferencing,downloads the Web Conferencing Console, and tests your networkconnection. 3. Click Done . Returning Users After you have tested your system for the first time, you log in as follows: 1. Click the Login button on the Welcome page. 2. When you are prompted, enter your Single-Sign On user name andpassword, and then click Go .Oracle Corporation also recommends setting your time zone. Select thePreferences link to view this setting and change it, if necessary. Creating a Conference With Oracle Web Conferencing, registered users who are logged in can host aninstant conference, or schedule a conference in advance. Creating an Instant Conference To create an instant conference: 1. Log in to Oracle Web Conferencing.If desired, enter a title and/or conference key for your conference in theInstant Conference bin. 2. Click the Start Conference button in the Instant Conference bin. Figure 1Instant Conference Bin   3 Once the Web Conferencing Console is launched, you can give the conferencekey to other attendees. The conference key appears in the left side of the WebConferencing Console primary toolbar. Creating a Scheduled Conference With a scheduled conference, you can set the time, date, agenda, dial-ininformation, and publish pre-conference documents. You can also inviteattendees. If you opt to do this, an e-mail invitation is sent to all the attendeeswhen you have successfully scheduled a conference. The attendees can then clickthe conference link in the e-mail invitation to enter the conference.When deployed with Oracle Calendar, Oracle Web Conferencing leverages theadvanced scheduling, reminder, attendee availability, repeating conference, andother capabilities of Calendar seamlessly from within the Oracle Calendar Webapplication client, or from any other client supported by Oracle Calendar, such asMicrosoft Outlook.To schedule a conference, click the Schedule tab, and then click ScheduleConference .The Schedule page walks you through the following steps for scheduling aconference. Each of these steps is explained further in the next sections. 1. Choose details, such as date, time, and conference type. This is the only stepthat is mandatory. 2. Invite attendees. 3. Set dial-in information and specify materials that you want attendees to view before the conference. 4. Customize the initial Web Conferencing Console settings. Details Create a conference title and conference key, and select a date and time. Choose aconference type.Regular: This type of conference is open to anyone who has the conferencedetails. To list the conference on a public Web page, select the check box for thatoption.Restricted: This is a secure conference. Access is restricted to registered OracleWeb Conferencing users who are logged in and invited through the WebConferencing Application.When you have finished entering the conference details, you can schedule yourconference by clicking Schedule . Alternatively, click Next to invite attendees. Attendees Select attendees to invite to your conference. To invite a registered user, enter theuser ID, or click the search icon next to the User ID field to locate a user. Note: After the conference, if you decide to publish theconference to the Public Conferences archive page, you cando this on the Update Publishing Options page.  4 Invite nonregistered users by entering their names and e-mail addresses. Select Publish list of attendees to make the invitation list visible to all attendees.When you are finished selecting attendees, click Next . Dial-In and Materials In Dial-in and Materials, you can enter dial-in information if you are using ateleconferencing service. You can also add any information pertinent to themeeting, as well as provide links to any materials attendees may need to viewprior to the meeting from this page.Before you can select materials that you want attendees to view before yourconference ( pre-conference documents ), you must upload the documents toyour personal repository. This is done in the Materials tab. During a conference,you can access pre-conference documents, as well as any other documents youhave uploaded to your personal repository.To specify documents for attendees to view before the conference: Figure 2Personal Document Repository Drop-down List  1. Select a document from the Personal Document Repository drop-down list. 2. Click Add .A link to these documents displays in the e-mail invitation. Web Conferencing Console Options Customize the Web Conferencing Console for this conference. Your selectionsdetermine the appearance of the Web Conferencing Console at the beginning ofthe conference. Note: Access to pre-conference documents is based on thesame security as the conference. SeeCreating a ScheduledConferencefor information about conference types andsecurity. Note: You can modify the Web Conferencing Consoleduring a conference by clicking the Preferences button inthe second row of the Web Conferencing Console. InPreferences, a host can modify privileges, chat type, alerts,attendee view, snapshot, and voice streaming. All changestake effect immediately.
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