F A C T S P P T Presentation

1. JasonWomackCompany <ul><li>ˇMaking Things Possibleˇ </li></ul> 2. MWP: Maximizing ( your ) Workplace Performance…
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  • 1. JasonWomackCompany <ul><li>ˇMaking Things Possibleˇ </li></ul>
  • 2. MWP: Maximizing ( your ) Workplace Performance ) Workplace Performance <ul><li>Wherever you are, </li></ul><ul><li>are you at your 100% ??? </li></ul>
  • 3. Why This, Why Now? 1. One philosophy The Fundamentals Discussion & Questions Outlook and E-mail Strategies 2. Two important questions 3. Three kinds of work to define 4. Four resources to manage 5. Five Phases of Workflow Control
  • 5. What is your “ ... so that ...?”
  • 6. Work is... <ul><li>effort expended on a particular task </li></ul><ul><ul><ul><li>( ) </li></ul></ul></ul>
  • 7. Begin with the end in mind <ul><li>What would you like to get out of today? </li></ul>
  • 8. Process #2 <ul><li>Please share what would you like to get out of today with your neighbor... </li></ul>
  • 9. 5 ways to save or gain 5+minutes each day <ul><li>#1 </li></ul>Set up your DASHBOARD... and look at it several times each day.
  • 11. 5 ways to save or gain 5+minutes each day <ul><li>#2 </li></ul>Change E-mail subject lines (coming AND going...)
  • 13. Changing subject lines in Outlook E-mails <ul><li>Upon receipt : Simply click IN the subject line, and add to, edit, delete or type the subject (usually task/project/person) </li></ul><ul><li>BEFORE SENDING : Read the body of your message one more time, and check to see if the subject line is appropriate </li></ul>
  • 14. 5 ways to save or gain 5+minutes each day <ul><li>#3 </li></ul>Use signatures as templates to answer frequently asked questions.
  • 15. Please... <ul><li>...write down a question you have been asked more than a few times by different people (internal OR external clients). </li></ul>
  • 17. 5 ways to save or gain 5+minutes each day <ul><li>#4 </li></ul>Create (and maintain, and review!) agendas for people you speak to regularly
  • 20. 5 ways to save or gain 5+minutes each day <ul><li>#5 </li></ul>Get your E-mails out of your inbox (Drag ‘em around, to the taskpad, calendar, address book or notes...)
  • 21. The fundamentals of personal productivity: <ul><li>When am I/are we finished? </li></ul><ul><li>How do I start again? </li></ul><ul><li>Where do I track those reminders? </li></ul>
  • 22. Where am I finished? <ul><li>. </li></ul>
  • 23. Where do I start again?
  • 24. Work is... <ul><li>effort expended on a particular task </li></ul><ul><ul><ul><li>( ) </li></ul></ul></ul>
  • 26. What are you managing, when you’re getting things done? <ul><li>Time </li></ul>Focus Energy and Effort System(s)
  • 27. Three Kinds of Work <ul><li>Thinking/Talking About </li></ul><ul><li>Doing </li></ul><ul><li>Managing </li></ul>
  • 28. Thinking/Talking About
  • 29. Doing
  • 30. Managing
  • 31. “Things I am Thinking About...” Thinking About...” <ul><li>Please identify 20-40 things you know you need to think about or talk about some more... </li></ul>
  • 32. Things I am Doing <ul><li>Using your list of “think about/talk about” write down at least 6 VERY next actions you need to DO </li></ul>Answer the question: Where do I start on this?
  • 33. Things I am Managing <ul><li>Using your lists of “think about/talk about” and things to do, please write down at least 5 mulit-step outcomes you are managing </li></ul>Answer the question: When am I finished on this?
  • 35. Questions/Comments/Concerns/Considerations
  • 36. The 5 steps to Workflow Control <ul><li>Identify </li></ul><ul><li>Decide </li></ul><ul><li>Track </li></ul><ul><li>Choose </li></ul><ul><li>Debrief </li></ul>
  • 37. Identify <ul><li>Write things down </li></ul>Send notes to yourself Tools to capture the thinking, while you’re thinking...
  • 38. Decide <ul><li>Where do I start? </li></ul>When am I finished?
  • 39. Track <ul><li>Build a system that reminds you; </li></ul><ul><li>move away from having to remember... </li></ul>
  • 40. Choose <ul><li>Prioritizing </li></ul>Procrastinating
  • 41. Debrief <ul><li>By project... </li></ul>By event... By week...
  • 42. 3 Great questions for the debrief <ul><li>Where am I? </li></ul>Where did I say I would be? What do I need to do next to continue the momentum?
  • 43. Questions/Comments/ Ideas for Implementation
  • 44. Outlook and E-mail Strategies
  • 45. The Inbox Is For: <ul><li>1. Holding on to everything: </li></ul><ul><li>actions, reference items, ideas, reminders, jokes, great newsletters, inspiring notes </li></ul>2. Processing everything (by making 2 decisions) OUT of that “mailbox” just like you would your voicemail, P.O.Box, or home mailbox.
  • 47. . .
  • 48. Outlook as a task/outcome manager
  • 49. Sending Effective E-mail <ul><li>Use ALL the fields... </li></ul>
  • 50. Speedkeys <ul><li>Cut these out, and paste them near your keyboard for 2 weeks. Use speedkeys just 25 times per day, and you’ll save about 5 minutes! </li></ul>
  • 51. Programs “ya gotta use!” “ya gotta use!” <ul><li> </li></ul>
  • 52. Next Steps
  • 53. Please sign up to receive our Newsletter <ul><li>“News You Can Use” </li></ul>
  • 54. JasonWomackCompany <ul><li>ˇMaking Things Possibleˇ </li></ul>
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