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Influence of Project Monitoring on Performance of Constituency Development Projects Funded by the National Government in Elgeyo Marakwet

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In order to enhance development in Kenya, National Government Constituency Development Fund NG-CDF was created to ensure equity of development in all parts of the country. However, cases of poor project management have been established in several
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  International Journal of Scientific and Technological Research IJSTER) ISSN:   2617-6416 2 (4) 32-45 , October, 2019  www.oircjournals.org    Kemboi and Muchelule 2019) www.oircjournals.org  Influence of Project Monitoring on Performance of Constituency Development Projects Funded by the National Government in Elgeyo Marakwet, County 1  David Kanda Kemboi 2  Muchelule Yusuf 1 MSc  Project Manangement Jomo Kenyatta University of  Agriculture and Technology    2 Lecturer, Jomo Kenyatta University of Agriculture and Technology    Type of the Paper: Research Paper.  Type of Review: Peer Reviewed. Indexed in:  worldwide web. Google Scholar Citation:  IJSTER   International Journal of   Scientific and Technological Research (IJSTER)  A Refereed International Journal of OIRC JOURNALS.   © OIRC JOURNALS. This work is licensed under a Creative Commons Attribution-Non Commercial 4.0 International License  subject to proper citation to the publication source of the work. Disclaimer: The scholarly papers as reviewed and published by the OIRC JOURNALS, are the views and opinions of their respective authors and are not the views or opinions of the OIRC JOURNALS. The OIRC JOURNALS disclaims of any harm or loss caused due to the  published content to any party. How to Cite this Paper:   Kemboi, K. D. and Muchelule, Y.  (2019). Influence of Project Monitoring on Performance of Constituency Development Projects Funded by the National Government in Elgeyo Marakwet, County.  International Journal of Scientific and Technological Research (IJSTR), 2 (4) 33-45.  International Journal of Scientific and Technological Research IJSTER) ISSN:   2617-6416 2 (4) 32-45 , October, 2019  www.oircjournals.org    34 | Page  Kemboi and Muchelule 2019) www.oircjournals.org  Influence of Project Monitoring on Performance of Constituency Development Projects Funded by the National Government in Elgeyo Marakwet, County 1  David Kanda Kemboi 2  Muchelule Yusuf 1 MSc  Project Manangement Jomo Kenyatta University of  Agriculture and Technology    2 Lecturer, Jomo Kenyatta University of Agriculture and Technology    ABSTRACT  In order to enhance development in Kenya,  National Government Constituency  Development Fund NG-CDF was created to ensure equity of development in all parts of the country. However, cases of poor project management have been established in  several counties. This has led to poor project  performance, where cases of NG-CDF  project delays have been established. The  general purpose of this research was to investigate the influence of project monitoring on performance of community development projects. The study was guided by the theory of change. The research design was descriptive survey and targeted population totaling to 80 respondents who are NG-CDF project stakeholders within Elgeyo  Marakwet. Data was collected using questionnaires and thereafter data analysis involved descriptive and inferential statistics. The results were presented in graphs and frequency tables. From 80 questionnaires distributed out 65 were returned which translated to 81.0% as the response rate. The study found out that project monitoring (β=0.287, P=0.002<0.05) had a positive and statistically significance on performance of NG -CDF  projects. Thus, the null hypotheses were rejected and the alternative hypotheses accepted. From the predictor variable, project m onitoring (β=0.287) had the most significant influence on performance of NG -CDF projects. The study concluded that the variable factor influenced performance of NG-CDF projects. The study recommended that all the NG-CDF stakeholders who include project management committee, MCAs and project representatives should always be involved in project monitoring in order to positively influence performance of  NG-CDF. Introduction  National Government [NG]-Constituency Development Fund [CDF] is viewed as a strategic tool that can be used to enhance development in developing countries. It involves setting aside some funds that can be used to undertake projects that  benefit the constituents residing in a given constituency. The projects to be involved include but not limited to infrastructure, health care, education among others. Through the creation of this projects the poverty levels in these areas have reduced as Kenya strive to achieve the sustainable development goals (   Most & Starr, 2015). Projects management techniques are constantly being adopted to ensure the purpose of which the funds were created is achieved (Jung & Wang, 2006) In Malawi the objective of NG-CDF is to respond to immediate, short-term community development need and ensure that rural development spreads evenly throughout the country this has been viewed to enhance equity and speed up the rate of development for the county to be able compete with other countries in Africa. The goal of NG-CDF in Uganda was to address poverty at the lower levels of administration, where other government poverty reduction policies have not been able to succeed. In Jamaica the key principle of NG-CDF is to promote human and infrastructure development at the community and constituency levels (Cheol, 2014). In order for the enhance development among communities then the need of ensuring project implemented is a success RTICLE INFO Received 4 th  October 2019 Received in Revised Form 12 th  October 2019 Accepted 13 th  October 2019 Published online 14 th  October 2019 Key Words project, monitoring, performance, funding, government.    International Journal of Scientific and Technological Research IJSTER) ISSN:   2617-6416 2 (4) 32-45 , October, 2019  www.oircjournals.org    35 | Page  Kemboi and Muchelule 2019) www.oircjournals.org  The most critical aspect that ensure projects odd of success is increased is through involving the community as a key stakeholder at every aspect of  project development. In Africa most of the countries have adopted this technique to reduce conflict that my result when a given party feel left and in the long run leads to project abandonment or delay in its implementation. Successful project implementation as had positive effect in social and economic development in the communities. The need for efficiency and effectiveness in how projects operation is undertaken has been a call that most African leaders have always advocated for (   DFID, 2002).  NG-CDF funds were introduced in the early 2000 by the national government; the funds were to be distributed countrywide through the constituencies in Kenya to empower the community through development of sustainable projects and equitable sharing of natural resources (Gathoni, 2016). To date there are close to 90,000 projects that are funded by the Kenyan government countrywide to a tune of circa Kshs 193 billion. The funds have been used to undertake projects such as construction of schools, dams, health care centers. Through such  projects there has been improved literacy level, access of healthcare and creation of formal and informal jobs in the grassroots (Gathoni, 2016). However, poor project governance has been established to be a major concern especially misappropriation of funds. For instance, in several counties such as Bungoma, Nairobi and Kiambu corruption ln NG-CDF project has been pointed out, this a s led to stall of projects, students dropping out from schools due to lack of school fees. Although the funds were to increase the rate of development and enhance holistic involvement of all the stakeholders including the members of the community in across the entire project life cycle in some regions there isn’t been much to show off due to wastage of funds (Owuoth, 2011). Some projects have been initiated without the knowledge of all the stakeholders . It’s only after the project stall or when they are of poor quality that the implementers decry of misappropriation and stakeholders start to tread acquisition. This has been an issue that has been reported in several constituencies especially when the auditor’s report on how the NG -CDF funds are used is released (Kioko, 2012) Project Monitoring Project monitoring is critical for successful implementation of NG-CDF projects. Project monitoring is an approach used in projects planning and management to bring all the project stakeholders on board (Swanepoel & De Beer, 2006). In projects there are diverse interests that each person or party wants from the project. Monitoring is a process were individual organize their actions and activities and then utilizes it effectively to undertake and control a given task. The aspect of decision making is also critical and all the participants are involved to ensure a sound decision is made and they are also met to be liable for the consequences that may result (Oloo, 2006). In the field of project monitoring, the major activities involved include decision making, public  participation through attending public meetings and hearings, to rise and budget funds for community  projects. It is important for every stakeholder to  participate in implementing the project to ensure resources are well utilized and the project goal is achieved. In view of these, despite the expanded range definitions, realizing effective project monitoring remains a challenge (Kamuiru, 2014). According to Nyaguthii and Oyugi, (2013), the major challenge in project monitoring is ensuring there is total controlling which has negatively affected the execution of projects leading to delays and cost overruns. On the other hand, Oyalo (2015) views project monitoring as theoretical and not easily demonstrated and therefore the question is how to practically involve the community in  projects. Modern development scholars have been encouraging public inclusion in projects that they have an interest. This way they will feel to be part of the process in offering solutions to their needs. In line with this approach when all parties participate in projects being implemented in their areas. Elgeyo Marakwet Elgeyo-Marakwet County is a county in Kenya, and is composed of 5 constituencies and a further 20 wards as per the 2013 Elgeyo Marakwet County development profile, it is estimated that about 58% of the population live below the poverty line (Lubale, 2012). The government, initially were committed to provide funds through NG-CDF  program for development purposes. However, changes have taken place from centralization to devolution of funds at the county level; counties are now expected to run their development (Transparency International, 2016). In Elgeyo Marakwet County challenges that observed in  projects implementation include delay in project completion, inflated project cost and poor work quality in projects. It has been further noted that projects sometimes delay for over one year, due to delays in projects release of funds and inadequate in quality personnel to undertake some of the projects which has been linked to poor quality for examples in road  International Journal of Scientific and Technological Research IJSTER) ISSN:   2617-6416 2 (4) 32-45 , October, 2019  www.oircjournals.org    36 | Page  Kemboi and Muchelule 2019) www.oircjournals.org  construction. In order to effectively utilized NG-CDF funds in the 4 constituencies that is Marakwet East and West, Keiyo North and South constituencies then it’s important that the community are involved from the first step that is idea generation; the community should also be engaged in project control process of NG-CDF  projects. Statement of the Problem  NG-CDF program is funded by the national government and it constitutes to about 2.5% of the national revenue though the allocation is set to be increased. The fund is shared among all the constituencies countrywide using a described methodology. The fund is to be used to undertake  projects such roads, schools, dams and bridges at the constituencies to improve the welfare of the citizen. This is through improving infrastructure to facilitate movement of goods and people, increased agricultural production and raise the level and quality of school structures in the county (Wanambisi, 2017). In Elgeyo Marakwet County  NG-CDF projects faces challenges which have negatively affected projects implementation due to inadequate technical capacity, challenges of inclusivity in project monitoring and undertaking many projects at a go. For instance, NG-CDF 2015- 2016 report indicated in Marakwet East, 115  projects were proposed, out of which 20 were completed, 34 partially completed and 61 not funded. In Marakwet west, 126 projects were funded, out of these 79 were completed, 43 were  partially completed and 4 not started. In Keiyo  North, 71 projects were proposed, out of which 22 were completed, 37 partially completed and 12 not initiated. Keiyo South, 146 projects were proposed, out of these 63 were completed, 62 partially completed and 21 not initiated (Office of the Auditors General, 201 6). Therefore, it’s worth examining previous challenges as well as quality and delays of NG-CDF projects in Marakwet East, Marakwet West, Keiyo North and Keiyo South constituencies’ that have led to waste of public resources and slow down the rate of development due to lack of proper project monitoring in their  projects. Hence, this study is conducted in Elgeyo Marakwet by examining the influence of project monitoring on the performance of constituency development funded projects in Kenya.   Objective of the Study The objective of the study was to examine the influence of project monitoring on performance of constituency development projects funded by the national government in Elgeyo Marakwet County. Research Hypothesis H 01:   There is no significant influence of project monitoring on performance of constituency development projects funded by the national  government in Elgeyo Marakwet County.   Theoretical Review The study was guided by the Theory of Change. The Theory of Change Theory Theory of change was popularized by Carol Weiss in 1995, who observed that projects in some instances might be challenging to control. The theory of change is an approach that explains how an activity is executed to achieve the define project goal. Adopting this theory is critical in ensuring that the project implementation is gearing towards success and not failure and thus improves project quality. It also helps in identifying which activity or intervention is not adding value to attaining the  project goal. It’ s possible to generate a causal effect relationship which can then be documented for future review (Ika, 2009). In case where participatory approach is adopted all the parties will be in a position to will have a concrete plan and coordination towards attaining the desired outcome. Theory of Change is integrated and applied into the various phases in the project life cycle project and can be used to support decision-making across the different project activities. There is need to recognize how change processes shape how a project will be implemented and adjust  practice appropriately to ensure the odds of attaining  project goal is increased by constantly monitoring and evaluation (Reeler, 2007). Empirical Review This section involved the review of relevant literature from other researchers in relation to the variables under study that is project monitoring. Project Monitoring and Performance of NG-CDF Projects Migwi (2018) investigated how engaging community in the project life cycle affected sustainability of community projects. Specifically, the research focused on three stages that are project designing, implementation and M&E. The research adopted a case study approach and questionnaires were used to collect data from 200 respondents who had engaged in community projects sponsored by JKUAT. It determined low community engagement in project development especially in the project monitoring. The findings are also similar in the  project implementation phase. In project monitoring stage when the indicators were being identified the community were not involved hence no affected the monitoring process. The study focused on university funded project and therefore it can be adapted to test CDF projects.  International Journal of Scientific and Technological Research IJSTER) ISSN:   2617-6416 2 (4) 32-45 , October, 2019  www.oircjournals.org    37 | Page  Kemboi and Muchelule 2019) www.oircjournals.org    Sulemana, Musah and Simon (2018) investigated how participatory Monitoring and Evaluation influenced project implementation in Kenya. Ex- post-facto design was employed and the research  primary data was collected from the targeted 1260 LASDAP project committee members. The research established that participatory monitoring and evaluation influence LASDAP project process. It also established that the project quality was significantly improved through effective stakeholder relationships. Engaging all project stakeholders in M and E positively influenced  project governance through accountability and increased level of transparency. The study recommended the need to have sound monitoring structures while undertaking their projects. Research investigated the effect of monitoring and evaluation on project performance. The study was conducted in the lake basin region, Kenya. The study involved 41 road projects. After analysis of data collected it was concluded that project monitoring and evaluation had a positive and significant effect on performance of road projects. Frequency in undertaking monitoring and evaluation activity, use of qualified personnel and provision of enough funds are factors which positively influence project  performance. The study however did not specifically address roads under CDF projects but roads projects within the county Performance of National Government Community Development projects Das and Ngacho (2017) assessed the critical success factors and their effect on project performance in Kenya. The study employed a case study approach where CDF projects implemented between the years 2003-2011 were selected for the study. The study interviewed 175 respondents who included project consultants, project contractors. 30 success factors that were identified as critical were considered. The results indicated that critical success factors relating to the project were most significant factors that influence CDF project performance. The study however, considered sampled projects in the entire country and therefore future research should consider the individual constituency. Frodell , Per‐Erik and Goran (2008) assessed project success factors and project performance measure. They considered the views of Swedish construction  practitioners particularly the professional clients whom their firms were involved in executing  projects. From the client firms 23 expert individuals were selected as the respondents and they were interviewed. The study findings point out that stakeholder’s participation, project commitment and  project quality, were major consideration among the  project practitioners that they deemed were important while undertaking project performance measure. Furthermore, when measuring project  performance then simplicity and credibility of results are critical. These factors can be tested in other studies to ascertain if they are critical in measuring project performance. Ikediashi and Ogwueleka (2016)   investigated the role of ICT and how they impact project  performance in Nigeria construction industry. The study adopted survey design and questionnaires used to collect data from 148 respondents. The findings  pointed out that quality and cost were the critical factors that determined project overall performance. The study however used that dependent variable that is performance of construction projects as a single  point and therefore future research should explore that use of structural equation modelling (SEM) and consider time performance, cost performance and quality performance. Willar (2017) studied to develop the characteristics for evaluating project  performance in the construction industry in Indonesia. A survey was undertaken in 5 provinces where 216 project  practitioners were selected all who were in the construction industry. While ranking the factors on concern while evaluating project performance in Indonesia; project quality, project owners, end users,  project team satisfaction were the most significant characteristics. The study was limited to the factors understudy. Therefore, it poses a challenge of generalization and future studies need to include more factors. Conceptual Framework The relationship between the variable that is dependent and the independent variables is as  presented in the conceptual framework in Figure 1 Independent Variable Dependent Variable Figure 1 Conceptual Framework Project Monitoring    Resources review    Resource tracking    Report project status Performance of Constituency Development Project    On time    On Budget    ualit

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