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LIBRARIES, MUSEUMS AND REGISTRIES

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Materials in libraries, museums and registries are arranged and retrieved differently
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  KYAMBOGOUNIVERSITY FACULTY OF ARTS & SOCIAL SCIENCES DEPARTMENT OF LANGUAGES & COMMUNICATION STUDENT’S NAME:  MAWANDA VINCENT REG NO: 18/U/LIS/11350/PE PROGRAM: DIPLOMA IN LIBRARY AND INFORMATION SCIENCE COURSE UNIT: RECORDS MANAGEMENT COURSE CODE: ADLIS 2103 LECTURER’S NAME:  MR. SSENGERO LAWRENCE YEAR: TWO SEMESTER: ONE TASK: INDIVIDUAL COURSEWORK DUE DATE: 11.10.2019 TIME: 6:30pm QUESTION: “  Materials in libraries, museums and registries are arranged and retrieved differently.”  Discuss  In a world where social relations and knowledge are mediated more and more by data, institutions like museums, libraries, and archives are recognized for mediating and transforming information and have been grappling with enabling individuals’ access to information and information literacy. Museums, libraries, and archives are institutions that create, maintain, and alter different kinds of information systems, each for their specific  purposes. All three institutions provide information resources for their visitors and users, but they do it in different ways. (“Brulon Soares: Museology exploring the c oncept of ... - Google Scholar,” n.d.)  Therefore, materials in libraries, museums and registries are arranged and retrieved differently as explained below; Libraries Librarians are concerned with the arrangement of materials inside the library as well as locating the library facilities for maximum use. Most libraries arrange materials in one or two ways; either by function or by service provided. The stack area is typically where all books are shelved together on shelves. Non-book materials such as microform and audio materials are housed in other areas. Access services such as reference help, circulation and interlibrary loans are provided at specially designated services desks. Libraries usually provide guides to their collections and services. Some libraries have self-guided tours while others offer a computer- assisted or “virtual” tour of the library.  (Crow, Francisco-Revilla, Norris, Shukla, & Trace, 2012) Libraries have always been concerned with storing and retrieving information in the media it is created on. As the quantities of information grew exponentially, libraries were forced to make maximum use of Information Retrieval methods to facilitate the storage and retrieval  process. Some of the Information Retrieval methods used in libraries include; Indexing, classification, cataloguing, among others. In the library, materials are retrieved basing on the field of interest of the patron/user. In this case, various information retrieval systems are employed by the library so as to ensure retrieval of information material with a minimum waste of time. Information retrieval systems like catalogues, such as; Online Public Access Catalogues (OPACs), Machine Readable Catalogues (MARC) are the most commonly used so as to retrieve information in the libraries. The user/patron base on the subject, title, or author so as to retrieve his or her desired information material in the library. (Ingwersen, 1982)  Registries A registry can be defined as place where official records are kept so as to facilitate/help in running the daily operations of an organization. A registry is also denoted as the administrative unit of an organization responsible for matters relative to the creation, dissemination, control, maintenance and disposition of records, that is, many of the functions associated with information and records management. Registries ensure efficient, economic and systematic control of active records so as to facilitate the smooth running of operation/activities within the organization. Records officers together with their registry staff devise the methods of arrangement and these methods of arrangement devised are controlled and adjusted by the records officers. For example; Records officers can develop or come up with the keyword list which is based on to classify the records in the registry. Materials in the registries are retrieved upon the action officer’s request or the urgency of the issue since the action officers in an organization depend on such records to perform the daily activities of an organization. Museums Museums are distinguished by the collection of often unique objects that forms the core of its activities for  exhibitions, education, research, among others. This differentiates it from a registry or  library, where the contents may be more paper-based, replaceable and less exhibition oriented, or a private collection of art formed by an individual, family or institution that may grant no public access. A museum normally has a collecting policy for new acquisitions, so only objects in certain categories and of a certain quality are accepted into the collection, therefore the process by which an object is formally included in the collection is called accessioning   and each object is given a unique accession number. (Cuno, 2010) The arrangement of these acquired materials is based on the control mechanism put in place for a particular museum. Materials in museums are retrieved inform of classifying, displaying and exhibiting; users who consult materials form the museums are always members of the public and they do consult the stored materials at a predetermined fee. In the final remark, the most obvious difference between museums, registries, and libraries is the form of media that each handles. Museums focus on artefacts and associated documentation; libraries on books; registries on records. All these materials can be considered "information."  REFERENCES Brulon Soares: Museology exploring the concept of ... - Google Scholar. (n.d.). Retrieved October 11, 2019, from https://scholar.google.com/scholar?safe=active&sxsrf=ACYBGNQ5eOzs7-rksZSPjI5o85F5wdD0Iw:1570779492739&uact=5&um=1&ie=UTF-8&lr&cites=7176573253211995634 Crow, J., Francisco-Revilla, L., Norris, A., Shukla, S., & Trace, C. B. (2012). A unique arrangement: Organizing collections for digital libraries, archives, and repositories.  International Conference on Theory and Practice of Digital Libraries , 335  –  344. Springer. Cuno, J. (2010). Who’s  Right? Repatriation of Cultural Property . Retrieved from http://iipdigital.usembassy.gov/st/english/publication/2010/10/20101022140412aidan0.7519953.html#By_James_Cuno Ingwersen, P. (1982). Search procedures in the library  —  Analyzed from the cognitive point of view.  Journal of Documentation , 38 (3), 165  –  191.
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