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Oversight Committee Guidelines and Responsibilities

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The one mill ballot referendum approved by Marion County voters in November of 2014 includes language requiring oversight by an “independent citizens financial oversight committee.” This Responsibilities and Guidelines document is a proposal from Marions United For Public Education to the Marion County School Board describing our recommendations for how the Oversight Committee should be structured.
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  Marion County Public Schools Independent Citizens Financial Oversight Committee Responsibilities and Guidelines The one mill ballot referendum approved by Marion County voters in November of 2014 includes language requiring oversight by an “independent citizens financial oversight committee.” Marion County Public Schools is committed to ensuring that all revenues raised through the one mill referendum are spent as indicated in the ballot language. Therefore, the Marion County School Board formally establishes the Independent Citizens Financial Oversight Committee to review and report on the expenditure of the one mill revenues for as long as the referendum remains in effect. The committee will operate under the following conditions: 1. Composition and Appointments: The Oversight Committee shall be made up of seven members. Each school board member will appoint one member, the Superintendent Of Schools will appoint one member, and the Marion Education Association (MEA) will appoint one member. Appointments will be made through an open application process. Members of the Oversight Committee may not be employees of either MEA or Marion County Public Schools. No members of the Oversight Committee shall be in the position of personally profiting from the actions of the committee. All members must be approved by a majority vote of the Marion County School Board. 2. Open Application Process: Marion County Public Schools shall allow any Marion County resident, who is not an employee of either MEA or Marion County Public Schools, to apply for an appointment to the Oversight Committee. The Marion County School Board, the Superintendent of Schools, and the Marion Education Association (MEA) will make their appointments from the group of applicants. There shall be a minimum two week period for residents to apply for membership on the Oversight Committee and a minimum two week period for sponsors to review applicants. 3. Vacancies: Should a vacancy on the Oversight Committee occur, a new member shall be appointed by the srcinal sponsor after an open application process is complete. New members must be approved by a majority vote of the Marion County School Board at the next appropriate meeting. The chairman of the Oversight Committee, upon majority approval by committee members, shall report to the superintendent, the school board, and the MEA if an Oversight Committee member is unwilling or unable to fulfill their responsibilities so that another member may be appointed. 4. Term: The term of the Oversight Committee shall be from July 1, 2015 until September 30, 2019, which is three months following the sunset of the referendum. This will allow for the development of a final report on the expenditure of referendum funds. 5. Responsibilities: The responsibilities of the Oversight Committee shall be to: 5.1. Elect a chair and vice-chair; 5.2. Establish a meeting schedule; 5.3. Review the expenditure of revenues from the one mill referendum and ask for more information pertaining to the expenditure if needed. 5.4. Provide a written report to the Superintendent, the School Board, and the public regarding the expenditure of the referendum’s revenues on an annual basis; and  5.5. Report to the Superintendent and the School Board chairman in a timely fashion any inconsistencies between the ballot language and the actual expenditure of one mill revenues. 6. Guidelines: The Oversight Committee and its members shall adhere to the following guidelines: 6.1. The chair will conduct all meetings. The vice chair will conduct a meeting in the absence of the chair. 6.2. The chair will create meeting agendas, which shall be provided to each member of the Oversight Committee at least seven days prior to the next meeting. 6.3. Meetings will be open to the public. 6.4. The secretary will maintain audio and written minutes for all meetings. Written minutes will be distributed to all members in a timely fashion. 7. District Responsibilities: The responsibilities of Marion County Public Schools with regards to the Oversight Committee shall be as follows: 7.1. Provide meeting space, recording equipment, clerical assistance, and other assistance as required by the Oversight Committee; 7.2. Provide appropriate public notice of all Oversight Committee meetings; 7.3. Provide a secretary to maintain audio and written minutes for all meetings. 7.4. Provide information regarding the expenditure of referendum revenues and respond to inquiries from the Oversight Committee in a clear and timely fashion. 7.5. Provide a staff member to serve as the Oversight Committee’s liaison to Marion County Public Schools; 7.6. Make time available during School Board meetings for the presentation of the Oversight Committee’s annual report and for the approval of new members, as necessary; 7.7. Make the Oversight Committee’s annual reports readily available to the public; and 7.8. Respond in an appropriate and timely fashion to reports of any inconsistencies between the ballot language (below) and the actual expenditure of referendum revenues.  Approval of Additional One Mill Ad Valorem Tax For School District Operating Expenses Shall the Marion County School District's ad valorem millage be increased by a total of one mill, beginning July 1, 2015 and ending June 30, 2019, for the necessary operating expenses including reading, physical education, art, music, library/media and vocational  programs; meeting class size requirements; and retaining State Certified teachers and  paraprofessionals with oversight of these expenditures by an independent citizens financial oversight committee?  

Time & Work-60

Jul 24, 2017

Rameshchaudhari

Jul 24, 2017
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