Word Processing. Web Integration: a new way to get the word out

An Application Software Introducing Application Software: Tools for Productivity Integrated Programs & Suites: The All-in-One Approach Web Integration: A New Way to Get the Word Out Web Integration: a
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An Application Software Introducing Application Software: Tools for Productivity Integrated Programs & Suites: The All-in-One Approach Web Integration: A New Way to Get the Word Out Web Integration: a new way to get the word out Microsoft Office is a popular office suite with the ability to save your files in the HTML codes that underlie World Wide Web documents. Useful as a start for further HTML editing Horizontal versus Vertical Applications Horizontal s general purpose word processing, spreadsheets, data bases productivity Vertical s for a particular line of business example: medical office generally more expensive sometimes custom T/F: Word, Excel, Access and PowerPoint are horizontal s. True. Software copyright Categories: Commercial Pay first Shareware Try then buy Freeware Free, but copyrighted Public domain Free, use as you wish Linux is: a) Commercial b) Shareware c) Freeware d) Public domain Visual Metaphors: working in familiar ways Successful programs do a good job of fitting into the way we re accustomed to doing business Word Processing Elements of text Content vs.. format Outlining Using styles Embedding objects Select the option that is a visual metaphor: a) Word page layout view b) monitor c) simulscan d) video RAM 1 Document elements Characters (Words) (Sentences) Paragraphs (Pages) Sections Document Formatting is applied to characters, paragraphs, sections, or the whole document. A space defines a word A period defines a sentence SHIFT-ENTER (soft return) defines an end-of line within paragraph ENTER (hard return) defines a paragraph CTRL-ENTER inserts a page break Insert- Break allows insertion of section breaks A Master document can have several Subdocuments What is formatted? Character level Word or selection Font, color, size, spacing, animation Paragraph level Alignment Bullets Outline level Indents and spacing Line and page breaks Tabs Document or section levels Margins Page orientation Page numbers 7 8 Creating lines, paragraphs, pages and sections Document format: pages, margins, etc. Use the Insert menu to add Section breaks 9 10 Figure 3.7 Tabs, margins Widows; orphans; keep with next Figure 3.3 widow and orphan A widow is the last line of a paragraph printed by itself at the top of a page. An orphan is the first line of a paragraph printed by itself at the bottom of a page. The default setting in Microsoft Word prevents widows and orphans. To change the default setting, clear the Widow/Orphan Control check box. To locate this option, click Paragraph on the Format menu, and then click the Line and Page Breaks tab. 11 2 Paragraph format: indents and spacing Paragraph format: text flow Organizing: putting information in an outline OUTLINE I. Introduction A. Grab attention B. State thesis II. Body A. Build points B. Develop ideas C. Support main claim III. Conclusion A. Emphasize main idea Writing process Invention Brainstorm and type Collection Record facts and ideas Use different heading levels Organization Use outlining view Write phrases & short sentences Give document a hierarchical organization Drafting Write non-linearly Add complete paragraphs Revising Read and move text in outline view Experiment with different styles Proofreading Two ways to use Outlining: You can outline a document in two ways: Organize a new document: As you rearrange the headings and subheadings in outline view, Word automatically applies the built-in heading styles to them. To make it easier to view and reorganize the document's structure, you can collapse the document to show only some heading levels. Headings can be easily numbered, and they are automatically renumbered when their order is changed. Assign outline levels Assign outline levels to your paragraphs if you aren't using the built-in heading styles. This lets you impose a hierarchical structure on your document without having to format your text with the built-in heading styles. Then you can work in outline view or the Document Map. Outline-style numbered lists are different: By typing topics and subtopics in an outline-style numbered list, you can create a hierarchical structure for your document. The text is not formatted with the built-in heading styles, so the features of Outlining view do not apply to outline numbered lists Outlining Use it to give the document a hierarchical organization. In Outline view one can quickly: Collapse sections Move sections Format sections Number sections Use preset Heading styles or create your own. Hierarchical organization allows rapid formatting, reorganization, and navigation of text and ideas Heading styles help to understand the document s organization Outline view is the best choice to organize the document Page Layout view should be used to check formatting 3 19 What is a style? Using Styles A style is a set of formatting characteristics that you can apply to text in your document to quickly change its appearance. When you apply a style, you apply a whole group of formats in one simple step. For example, you may want to format the title of a report to make it stand out. Instead of taking three separate steps to format your title as 16 pt, Arial, and center-aligned, you can achieve the same result in one step by applying the Title style. When you start Microsoft Word, the new blank document is based on the Normal template, and text that you type uses the Normal style. This means that when you start typing, Word uses the font, font size, line spacing, text alignment, and other formats currently defined for the Normal style. The Normal style is the base style for the Normal template, meaning that it s a building block for other styles in the template. There are a number of other styles besides Normal available in the Normal template. A few basic ones are shown on the Formatting Toolbar, in the Style list under Font. You can preview and select others in the Style dialog box (Format menu, Style command). 20 What is a style? Figure Unformatted text 2. Task pane: styles and formatting Figure Figure Apply styles 4. Apply styles; add text Figure 8.4 Figure 5. Collapse, organize 6. Modify styles Figure Figure Number outline Figure Lecture Summary 28 Application is used for specific tasks as opposed to system that is involved in every single computer operation. All the Microsoft suite programs are horizontal s. The integrated used at a medical office would be an example of vertical. Most is not free and is copyrighted, even if it is free. Just like a fancy tool chest does not make you a good mechanic, a word processor does not make you a good writer. But it certainly makes it easier to write well. Lecture Summary 29 Word documents are organized hierarchically, from master documents to characters. There are specific and correct tools for anything you can imagine to do for a written document. Find and use the proper tool to get robust results. NEVER use blank spaces to obtain the desired spatial arrangement of text. Formatting can be applied to characters, paragraphs, sections, and whole documents. Formatting can be applied directly or by using styles. Text flow should be controlled by formatting, not by adding empty paragraphs. Check spelling, read and proofread. Make corrections. 5
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